Administrative Marketing VA

vamasters, Inc.; La Carlota; On-site; PHP 201,000 - 335,000; Full time

Job summary

vamasters, Inc. is seeking a Marketing & CRM Assistant to manage our B2B contact database and support email marketing and website operations. This role blends data enrichment with hands-on marketing tasks, ensuring accuracy and reliability in CRM, email flows, and on-page SEO.

Ideal candidates will excel at researching company data, maintaining clean databases, and applying AI tools thoughtfully. You will also help optimize email sequences and keep content visually consistent across platforms.

Qualifications

• Solid experience with data research and CRM enrichment.
• Strong Excel or Google Sheets skills, including work with large lists.
• Practical experience with an email marketing platform such as Omnisend, Klaviyo, Mailchimp, or similar.
• Working knowledge of WordPress, including product/content updates and basic on-page SEO.
• At ease using AI tools for research while checking the results independently.
• Excellent attention to detail and a high bar for accuracy.
• Thorough, trustworthy, and able to run independently with minimal supervision.
• Strong written and verbal English communication skills.

Responsibilities

• Enrich our B2B partner database by researching company websites and completing missing fields such as website URL, email address, phone number, physical location, and product range.
• Keep the CRM spreadsheet organized so records stay clean, consistent, and current.
• Apply AI tools thoughtfully to speed up research while double-checking every entry.
• Review our existing email automation sequences from start to finish, confirming all links work and content is correct.
• Check email templates display properly on mobile and desktop, and correct formatting issues.
• Help improve email flows, segmentation, and subscriber journeys on an ongoing basis.
• Roll out on-page SEO improvements on our website, including metadata, image optimization, and content details.
• Load and format new product content so images are sized correctly and presented consistently.
• Add and manage customer reviews on product pages to reinforce credibility and search visibility.
• Design clean, professional PDF presentations for new product launches.

Skills

Data research

CRM enrichment

Excel/Sheets

Email marketing platforms

WordPress basics

English skills

Large lists

Tools

Omnisend

Klaviyo

Mailchimp

WordPress

Job description

Job Summary:
We're opening a spot for a detail-driven Marketing & CRM Assistant to take charge of our B2B contact database and support our email marketing and website operations. The role pairs research-intensive data enrichment with hands-on marketing work, including cleaning up and completing our retailer CRM, auditing and improving our email automation flows, and helping keep our website accurate and search-friendly. We'd love someone meticulous and resourceful who is comfortable working alone on tasks that put accuracy ahead of speed.

Key Responsibilities:

• Enrich our B2B partner database by researching company websites and completing missing fields such as website URL, email address, phone number, physical location, and product range

• Keep the CRM spreadsheet organized so records stay clean, consistent, and current

• Apply AI tools thoughtfully to speed up research while double-checking every entry

• Review our existing email automation sequences from start to finish, confirming all links work and content is correct

• Check email templates display properly on mobile and desktop, and correct formatting issues

• Help improve email flows, segmentation, and subscriber journeys on an ongoing basis

• Roll out on-page SEO improvements on our website, including metadata, image optimization, and content details

• Load and format new product content so images are sized correctly and presented consistently

• Add and manage customer reviews on product pages to reinforce credibility and search visibility

• Design clean, professional PDF presentations for new product launches

Mandatory Skills:

• Solid experience with data research and database or CRM enrichment

• Strong Excel or Google Sheets skills, including work with large lists

• Practical experience with an email marketing platform such as Omnisend, Klaviyo, Mailchimp, or similar

• Working knowledge of WordPress, including product/content updates and basic on-page SEO

• At ease using AI tools for research while checking the results independently

• Excellent attention to detail and a high bar for accuracy

• Thorough, trustworthy, and able to run independently with minimal supervision

• Strong written and verbal English communication skills

Preferred Skills:

• Experience with Omnisend in particular

• Background in B2B lead research, list building, or retailer/distributor databases

• Basic design skills for PDF presentations or sales one-pagers (Canva, Adobe, or similar)

• Knowledge of WooCommerce or other WordPress e-commerce setups

• Understanding of email deliverability and automation funnel best practices

• Ability to handle several projects at once and set your own priorities

Why Join Us:
This is an opportunity to step into a role with genuine ownership from the start, working directly with the founder of a growing premium brand rather than through layers of management. You'll see your work reflected directly in sales and marketing performance, with real room for the role to grow as the business does. If you enjoy variety, autonomy, and careful work that makes a difference, you'll feel right at home.