Admin Officer

PAPH TRAVEL AND TOURS; Philippines; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Travel Incentives

Condo Incentives

Career Growth

Healthcare (HMO)

Annual Bonus

13th Month Pay

Leaves 5 SL, 5 VL

Job summary

PAPH TRAVEL AND TOURS is seeking an Administrative Officer to ensure smooth back-office operations, manage regulatory permits, and spearhead logistics for corporate exhibitions and travel expos.

The role requires a Bachelor's degree in BA or Tourism, 2–3 years experience, proficiency in MS Office, and the ability to start immediately; offers healthcare, annual bonus, 13th month pay, and leaves.

Qualifications

• Bachelor’s degree in Business Administration, Tourism Management, or a related field.
• 2–3 years administrative experience, preferably in travel, events, or tourism.
• Experience handling government/local permits and coordinating trade expos or public events.
• Strong proficiency in Microsoft Office Suite and digital collaboration tools.
• Excellent organizational, multi-tasking, and negotiation skills.
• Can start immediately.

Responsibilities

• Permit & Documentation Management: Secure local and international travel permits, clearances, and compliance documents.
• Expo & Event Coordination: Lead logistics for company participation in tourism expos, trade fairs, and consumer roadshows.
• General Office Administration: Oversee day-to-day office supplies, equipment maintenance, and facility security.
• General Support: Provide administrative reports to immediate head and perform other tasks as instructed by management.

Skills

Organizational skills

Multi-tasking

Negotiation skills

Can start immediately

Education

Bachelor’s degree in Business Administration, Tourism Management, or a related field

Tools

Microsoft Office Suite

Digital collaboration tools

Job description

ADMIN OFFICER - The Administrative Officer ensures smooth back-office functions, processes regulatory and travel-related permits, and leads logistics for corporate exhibitions, travel expos, and promotional events.

Work Schedule: 48 hours a week | Shifting Schedule (No Night Shift)Location: 61 C, Roosevelt Ave, Santa Cruz, Quezon City, 1104 Metro Manila

COMPANY BENEFITS Performance Based Incentives:

• Travel Incentives: Opportunities to visit dream destinations like Europe, Korea, Japan, and more!

• Condo Incentives

• Career Growth: Guaranteed salary adjustments based on performance evaluations (SEMI-ANNUAL)

Upon Regularization:

• Comprehensive Healthcare: HMO coverage upon regularization (plus dependent coverage after year 1)

• Annual Bonus: 1 year from regularization.

• 13th month Pay.

• LEAVES: 5 SL, 5 VL

Key Responsibilities

• Permit & Documentation Management

  • Secure local and international travel permits, clearances, and compliance documents (e.g., DOT accreditations, local government permits, or event licenses).

  • Maintain an organized digital and physical archive of regulatory files, licenses, and supplier contracts.

• Expo & Event Coordination

  • Lead logistics for company participation in tourism expos, trade fairs, and consumer roadshows.

  • Handle booth reservations, floor plan layouts, setup/teardown schedules, and supplier negotiations for event contractors.

  • Manage promotional inventory, marketing collateral distribution, and on-site administrative support during expos.

  • Collaboration with the Event Organizer/EA.

• General Office Administration

  • Oversee day-to-day office supplies, equipment maintenance, and facility security.

  • Ensure the up to date inventory of office equipment, supplies, and etc.

  • Process billing, expense reports, petty cash tracking, and basic bookkeeping support.

  • Coordinate staff schedules, meetings, and internal administrative communications.

• General Support

  • Provide administrative reports to immediate head.

  • Perform other tasks as instructed by the management.

  • Process company requests and conduct canvassing and procurement.

Qualifications

• Bachelor’s degree in Business Administration, Tourism Management, or a related field.

• Minimum 2 to 3 years of administrative experience, ideally within a travel agency, events management, or tourism setting.

• Proven track record in handling government/local permits and coordinating trade expos or public events.

• Strong proficiency in Microsoft Office Suite and digital collaboration tools.

• Excellent organizational, multi-tasking, and negotiation skills.

• Can start immediately