Admin Officer - Sales Support

Asian Sourcing Link Phils., Inc.; Angeles; On-site; PHP 279,000 - 424,000; Full time

Job summary

Asian Sourcing Link Phils., Inc. is seeking an Administrative Assistant to support the Global Sales Team. You will assist the Sales Support Team Leader in daily operations and ensure timely administrative support for the sales organization.

The role requires at least 2 years in a secretarial capacity, experience with Sales teams, and proficiency in MS Office; SAP experience is a plus, with strong English communication. Apply to join a collaborative team environment in the Philippines.

Qualifications

• A minimum of 2 years’ experience in a secretarial role or a similar position is preferred.
• Experience working with Sales teams
• Experience in promotional merchandising is an advantage
• Strong ability to manage tasks through effective communication and organizational skills
• Proficiency in MS Office applications; experience with SAP is preferred
• Good command of written and spoken English

Responsibilities

• Assist the Sales Support Team Leader in daily operations
• Provide timely and effective administrative support to the Global Sales Team
• Manage briefs submitted by the sales team and liaise with the merchandising team to ensure pricing is returned on time and in full
• Liaise with the Shipping team to obtain freight quotes
• Liaise with the Graphic team to obtain artwork forms
• Maintain up-to-date records for internal reports
• Manage critical paths for projects by working with the wider ASL team to ensure milestones are completed as planned
• Check all Sales Orders (SO), Purchase Orders (PO), costing sheets, and relevant documents for completeness and accuracy
• Perform other duties as reasonably required

Skills

Secretarial experience

Sales team collaboration

Time management

MS Office

English proficiency

Education

Administrative or business degree

Tools

SAP

Job description

Job Purpose:

To provide administrative assistance and support to the Global Sales Team.

Job Duties:

• Assist the Sales Support Team Leader in daily operations

• Provide timely and effective administrative support to the Global Sales Team

• Manage briefs submitted by the sales team and liaise with the merchandising team to ensure pricing is returned on time and in full

• Liaise with the Shipping team to obtain freight quotes

• Liaise with the Graphic team to obtain artwork forms

• Maintain up-to-date records for internal reports

• Manage critical paths for projects by working with the wider ASL team to ensure milestones are completed as planned

• Check all Sales Orders (SO), Purchase Orders (PO), costing sheets, and relevant documents for completeness and accuracy

• Perform other duties as reasonably required

The Person

Skills and Experience:

• A minimum of 2 years’ experience in a secretarial role or a similar position is preferred

• Experience working with Sales teams

• Experience in promotional merchandising is an advantage

• Strong ability to manage tasks through effective communication and organizational skills

• Proficiency in MS Office applications; experience with SAP is preferred

• Good command of written and spoken English

Personal Attributes:

• Positive and respectful manner

• Proactive, highly organized, and attentive to detail

• Highly motivated with the ability to meet tight deadlines

• Able to multitask and manage multiple issues and projects simultaneously

• Service-oriented and team-focused

• Willingness to learn

Qualifications:

• Administrative or business degree preferred

Our organization is dedicated to fostering a workplace environment that values diversity and inclusion. We actively seek to attract, recruit, and nurture talent from a broad spectrum of backgrounds, each contributing unique perspectives, ideas, and experiences. Our goal is to cultivate a productive and inclusive atmosphere that represents various cultures and groups, where everyone is given an equal opportunity to thrive.

Your needs and preferences are important to us, and we are committed to ensuring an equitable and accessible recruitment process. If you feel you need any reasonable adjustments to be made in order to apply for a vacancy at Link, please contact us at @link-worldwide.com.