HR & Admin Officer

Aboex Travel And Tours; Mandaluyong; On-site; PHP 279,000 - 390,600; Full time

Job summary

Aboex Travel And Tours is seeking an HR & Admin Officer to support human resources, compliance, and general administration. This position involves employee documentation, recruitment, government-related tasks, and communication with partners. The ideal candidate should have a Bachelor’s degree, 2-3 years of HR experience, and proficiency in English, along with strong organizational skills. The role is on-site in Mandaluyong, offering a dynamic and evolving environment.

Qualifications

• 2-3 years of experience in HR, general administration, office administration, or office support.
• Basic knowledge of Philippine labor laws and government compliance preferred.
• Experience handling SSS, PhilHealth, Pag-IBIG, BIR, DOLE, LGU matters is advantageous.

Responsibilities

• Support recruitment processes including job posting and interviewing.
• Maintain employee documentation and database.
• Manage communication with external service providers and government agencies.
• Oversee general office administrative tasks.

Skills

Effective communication in English

Organizational skills

Detail-oriented

Proactive

Microsoft Office and/or Google Workspace

Education

Bachelor’s degree in Human Resources, Business Administration, Public Administration, or related field

Job description

Job Description

A newly established company in the online travel and tourism industry is looking for an HR & Admin Officer.

This position will support the company’s human resources, administration, compliance, and office management functions.

Key responsibilities include employee documentation, recruitment support, onboarding support, government-related matters, office management, communication with business partners and external service providers, and other general administrative tasks.

This role is suitable for someone who is organized, detail-oriented, proactive, and able to adapt to the environment of a newly established company.

Key Responsibilities

1. Human Resources

• Support the recruitment process, including job posting, applicant screening, interview scheduling, and candidate communication.
• Assist with onboarding and offboarding processes, including preparation of employment contracts, employee information forms, company forms, clearance documents, and final clearance-related documents.
• Maintain updated employee 201 files, employment contracts, attendance records, leave records, and other HR-related documents.
• Monitor employee attendance, leave applications, work schedules, and other HR-related records.
• Compile and provide employee-related information required for payroll computation, such as attendance, absences, leaves, overtime, allowances, and other employee updates.
• Support the implementation and monitoring of company policies, HR procedures, employee guidelines, and internal announcements.
• Support employee relations matters, including employee inquiries, documentation, and communication between employees and management.

2. Government Compliance and Statutory Benefits

• Assist in the processing, filing, submission, and monitoring of applications and documents related to SSS, PhilHealth, Pag-IBIG, BIR, DOLE, LGU, and other relevant government agencies.
• Support employee registration, information updates, and statutory benefits documentation.
• Monitor deadlines related to government filings, permits, registrations, and compliance requirements, and maintain related records.
• Communicate with external accounting firms, law firms, consultants, and government agencies when necessary.
• Organize and maintain corporate documents, government‑issued certificates, permits, tax registration documents, and other official records.

3. General Administration and Office Management

• Handle day-to-day office administrative tasks and provide general administrative support to management and employees.
• Monitor office supplies, office equipment, pantry supplies, and other administrative needs.
• Support quotation requests, comparison, purchasing, and communication with external service providers for office supplies, equipment, and services.
• Assist with office setup, facilities management, maintenance requests, and communication with building administration.
• Organize and maintain documents related to office expenses, purchases, contracts, quotations, and service providers.
• Coordinate matters related to corporate mobile phones, internet, office equipment, business cards, corporate accounts, and other administrative requirements.

4. Travel Industry / Online Travel Agency Operational Support

• Support administrative and communication tasks related to the operation of the online travel agency.
• Support internal communication and coordination among the operations, accounting, IT, and management teams.
• Organize and maintain administrative documents related to suppliers, vendors, travel partners, and service providers.
• Assist in preparing trackers, progress updates, reports, and documents related to business operations.
• Communicate with internal and external parties regarding operational requests, documents, and follow‑up matters.

5. General Coordination and Reporting

• Prepare simple reports, trackers, meeting minutes, and progress update materials.
• Support meeting scheduling, meeting preparation, and preparation of related documents.
• Provide administrative support to management in relation to company setup, operational readiness, and daily business activities.
• Perform other HR, administrative, and coordination‑related duties as needed.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Public Administration, or any related field.
• Must be able to communicate effectively in English, as the position requires working closely with Korean management.
• At least 2–3 years of experience in HR, general administration, office administration, or office support.
• Experience working in a travel agency, online travel agency, tourism, service industry, or startup environment is an advantage.
• Basic knowledge of Philippine labor laws, employee documentation, statutory benefits, and government compliance is preferred.
• Experience handling SSS, PhilHealth, Pag-IBIG, BIR, DOLE, LGU, or business permit‑related matters is an advantage.
• Proficient in Microsoft Office and/or Google Workspace.
• Good communication, coordination, and documentation skills.
• Organized, detail‑oriented, responsible, and able to handle confidential information with discretion.
• Able to work independently, continuously follow up on pending matters, and manage multiple tasks at the same time.
• Willing to handle both human resources and general administrative responsibilities.

Preferred Qualifications

• Experience supporting the setup of a newly established company, new branch, or startup.
• Experience compiling payroll‑related data and managing employee benefits.
• Ability to prepare reports, trackers, internal memos, and basic business documents.
• Experience communicating with external service providers, government agencies, building administration, and other service providers.
• Experience in the travel, tourism, online travel agency, hotel, or service industry.

Work Location

On‑site, Mandaluyong