Admin Officer

Asea Airports Development Corporation; Pasay; On-site; PHP 300,000 - 420,000; Full time

Job summary

Asea Airports Development Corporation in Pasay, Metro Manila, is seeking an experienced Admin Officer with a background in aviation to provide administrative and operational support, manage documentation, and ensure compliance with company policies and aviation requirements.

You will coordinate with aviation operations and other departments, monitor licenses and renewals, and prepare reports and meetings while handling schedules and procurement.

Qualifications

• Bachelor's Degree in Business Administration, Aviation Management, or a related field.
• At least 5 years of relevant administrative experience, preferably in the aviation industry.
• Familiarity with aviation operations, ground support services, or aviation documentation is highly preferred.
• Knowledge of document control, records management, and regulatory compliance.
• Proficient in Microsoft Office, particularly Excel and Word.
• Strong organizational, communication, coordination, and problem-solving skills.
• Detail-oriented, proactive, and capable of handling confidential information.
• Able to manage multiple priorities and meet deadlines.

Responsibilities

• Manages and maintains administrative records, operational documents, permits, and other aviation-related requirements;
• Coordinates with aviation operations, maintenance, ground support, and other departments regarding administrative needs;
• Monitors document validity, registrations, licenses, and renewal deadlines;
• Prepares reports, correspondence, meeting minutes, and other administrative documentation;
• Assists in monitoring personnel schedules, attendance, and operational assignments;
• Coordinates procurement requests, supplies, equipment requirements, and administrative expenses;
• Ensures proper documentation and compliance with company procedures and applicable aviation regulations;
• Monitors office supplies, equipment, and other administrative resources;
• Assists in audits, inspections, and preparation of supporting documents for regulatory or operational requirements;
• Handles administrative concerns and provide timely support to management and operational teams.

Skills

Administrative support

Document control

Regulatory compliance

Microsoft Office

Coordination

Education

Bachelor's Degree in Business Administration or related field

Tools

Microsoft Office Suite

Excel

Job description

We are looking for an experienced Admin Officer with a background in the aviation industry to provide administrative and operational support, manage documentation, and coordinate daily activities to ensure efficient operations and compliance with company policies and aviation-related requirements.

RESPONSIBILITIES

• Manages and maintains administrative records, operational documents, permits, and other aviation-related requirements;

• Coordinates with aviation operations, maintenance, ground support, and other departments regarding administrative needs;

• Monitors document validity, registrations, licenses, and renewal deadlines;

• Prepares reports, correspondence, meeting minutes, and other administrative documentation;

• Assists in monitoring personnel schedules, attendance, and operational assignments;

• Coordinates procurement requests, supplies, equipment requirements, and administrative expenses;

• Ensures proper documentation and compliance with company procedures and applicable aviation regulations;

• Monitors office supplies, equipment, and other administrative resources;

• Assists in audits, inspections, and preparation of supporting documents for regulatory or operational requirements;

• Handles administrative concerns and provide timely support to management and operational teams.

QUALIFICATIONS

• Bachelor's Degree in Business Administration, Aviation Management, or a related field

• At least 5 years of relevant administrative experience, preferably in the aviation industry

• Familiarity with aviation operations, ground support services, or aviation documentation is highly preferred

• Knowledge of document control, records management, and regulatory compliance

• Proficient in Microsoft Office, particularly Excel and Word

• Strong organizational, communication, coordination, and problem-solving skills

• Detail-oriented, proactive, and capable of handling confidential information

• Able to manage multiple priorities and meet deadlines.