Admin Assistant

Primary Builders and Skills MPC; Cebu City; On-site; PHP 167,400 - 279,000; Full time

Job summary

Primary Builders and Skills MPC is seeking an on-site Administrative Clerk for Cebu City. The role supports the Property Management Department, organizing property documents, reports, permits, and correspondence, while handling tenant inquiries and coordinating with contractors.

Strong Microsoft Office skills and attention to detail are essential. The position is full-time, requires Senior High School or college undergrad, and emphasizes confidentiality and independent work with minimal

Qualifications

• Senior High Graduate or College Undergraduate with good academic standing.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills.
• Strong organizational and time management skills.
• Keen attention to detail and ability to maintain accurate records.
• Ability to handle confidential information professionally.
• Can work independently and under minimal supervision.
• Ability to prioritize multiple tasks and meet deadlines.
• Customer service-oriented with excellent interpersonal skills.

Responsibilities

• Provide administrative and clerical support to the Property Management Department.
• Prepare, organize, file, and maintain property-related documents, reports, contracts, permits, and correspondence.
• Assist in preparing reports on occupancy, maintenance activities, utility consumption, and other operational requirements.
• Coordinate with tenants regarding inquiries, requests, complaints, and service concerns, and ensure proper documentation and follow-up.
• Coordinate with contractors, suppliers, and service providers regarding maintenance and repair works.
• Monitor and update maintenance requests, work orders, and completion status.
• Maintain accurate records of tenant information, lease documents, permits, and other property records.
• Prepare purchase requests, purchase orders, and other administrative documents as required.
• Monitor office supplies and ensure timely replenishment.
• Maintain confidentiality of company, tenant, and property information.
• Support emergency response documentation and incident reporting when necessary.
• Perform other administrative and clerical duties as assigned by the Property Manager or immediate supervisor.

Skills

Microsoft Office proficiency

Written and verbal communication

Organizational skills

Time management

Attention to detail

Confidentiality

Independent work

Prioritization

Customer service

Interpersonal skills

Education

Senior High School Graduate

College Undergraduate

Tools

Microsoft Office

Job description

On-site - Cebu No Exp Required High/Senior High School Full-time

Job Description

Duties and Responsibilities

• Provide administrative and clerical support to the Property Management Department.
• Prepare, organize, file, and maintain property-related documents, reports, contracts, permits, and correspondence.
• Assist in preparing reports on occupancy, maintenance activities, utility consumption, and other operational requirements.
• Coordinate with tenants regarding inquiries, requests, complaints, and service concerns, and ensure proper documentation and follow-up.
• Coordinate with contractors, suppliers, and service providers regarding maintenance and repair works.
• Monitor and update maintenance requests, work orders, and completion status.
• Maintain accurate records of tenant information, lease documents, permits, and other property records.
• Prepare purchase requests, purchase orders, and other administrative documents as required.
• Monitor office supplies and ensure timely replenishment.
• Maintain confidentiality of company, tenant, and property information.
• Support emergency response documentation and incident reporting when necessary.
• Perform other administrative and clerical duties as assigned by the Property Manager or immediate supervisor.

Job Requirements

• Senior High Graduate/College Undergraduate
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills.
• Strong organizational and time management skills.
• Keen attention to detail and ability to maintain accurate records.
• Ability to handle confidential information with professionalism.
• Can work independently and under minimal supervision.
• Ability to prioritize multiple tasks and meet deadlines.
• Customer service-oriented with excellent interpersonal skills.

Working Location

Cebu Business Park, Cebu City, Cebu, Philippines