Admin manager Mandaluyong

Quanta Paper; Mandaluyong; On-site; PHP 600,000 - 900,000; Full time

Job summary

Quanta Paper in the Philippines seeks an Admin Manager to lead the company’s administrative operations, facilities, equipment, vehicles, and other resources. You will ensure efficient office administration, regulatory compliance, permit and license processing, and policy implementation.

You will manage the budget, coordinate with vendors and government agencies, and supervise administrative staff while driving continuous improvements to support business objectives in a safe and productive

Qualifications

• At least 2 years of supervisory or managerial administrative experience.
• Experience managing office administration, facilities, assets, and support services.
• Proven people management experience, including supervising staff.
• Experience in budget planning and cost control.
• Experience coordinating with vendors, contractors, and government agencies.
• Familiarity with processing business permits, licenses to operate, and regulatory requirements.
• Experience implementing workplace policies and safety programs.
• Strong problem-solving, negotiation, and organizational management.
• Fleet management experience.

Responsibilities

• Oversee administrative operations, facilities, equipment, vehicles, and other organizational resources.
• Ensure efficient office administration, regulatory compliance, permit and license processing, and budget control.
• Implement company policies and drive continuous improvement initiatives to support business objectives.
• Lead administrative staff and coordinate with internal and external stakeholders.
• Maintain a safe, organized, and productive work environment.
• Manage vendor relationships and ensure timely reporting and record-keeping.

Skills

Leadership

People management

Administrative operations

Budget management

Compliance

Strategic planning

Decision making

Communication

Negotiation

Organizational skills

Time management

Microsoft Office

Vendor management

Report writing

Fleet management

5S practices

OSH standards

Education

Business Administration

Management

Public Administration

Office Administration

Human Resource Management

Related business/management course

Tools

Microsoft Office

Job description

The Admin Manager is responsible for overseeing and managing the company's administrative operations, facilities, equipment, vehicles, and other organizational resources. The role ensures efficient office administration, regulatory compliance, permit and license processing, budget control, and implementation of company policies. The Admin Manager also leads administrative staff, coordinates with internal and external stakeholders, and drives continuous improvement initiatives to support business objectives while maintaining a safe, organized, and productive work environment.

EDUCATION

Candidate must possess at least Bachelor's/College Degree in:

• Business Administration
• Management
• Public Administration
• Office Administration
• Human Resource Management
• Or another related business/management course

WORK EXPERIENCE

• At least 2 years of experience in a supervisory or managerial administrative role.
• Experience managing office administration, facilities, company assets, and support services.
• Proven experience in people management, including supervising and evaluating staff.
• Experience in budget planning and cost control.
• Experience coordinating with vendors, contractors, and government agencies.
• Familiarity with processing:
  • Business permits
  • Licenses to operate
  • Regulatory and statutory requirements
• Experience implementing workplace policies, safety programs, and administrative procedures.
• Strong background in problem-solving, negotiation, and organizational management.
• Fleet management.

COMPETENCIES AND SKILLS

• Strong Leadership and people management abilities with expertise in administrative operations, budget and resource management, compliance, strategic planning, and decision-making.
• Possesses excellent communication, negotiation, organizational, and time management skills, along with proficiency in Microsoft Office, vendor management, report writing, and attention to detail.
• Knowledgeable in Occupational Safety and Health (OSH) standards and 5S workplace practices to ensure efficient, compliant, and productive operations.