Admin Assistant (Fixed Weekends Off)

iSource Asia Business Solutions Corporation; Tuguegarao; In loco; PHP 180.000 - 300.000; Tempo pieno

Vantaggi offerti da questo lavoro

Professional development

Career growth

Company events

13th month pay

Government-mandated benefits

Descrizione del lavoro

iSource Asia Business Solutions Corporation in Tuguegarao, Philippines, is hiring an Administrative Assistant to provide day-to-day clerical support, manage documents, and assist with customer and supplier coordination to keep branch operations running smoothly.

You will work with cross-functional teams, maintain records, prepare branch reports, and handle inquiries while ensuring confidentiality and adherence to company procedures.

Competenze

• Four-year degree or two years of college; admin experience is an advantage.
• At least 1 year of admin, clerical, or office support experience.
• Proficient in Word and Excel.
• Excellent written and verbal communication skills.
• Organized, detail-oriented, dependable, and able to manage multiple tasks.
• Able to work independently and coordinate with different teams.

Mansioni

• Perform daily clerical and administrative tasks such as filing, encoding, scanning, photocopying, and document prep.
• Receive and organize calls, emails, correspondence, and other branch communications.
• Maintain organized records of quotations, purchase orders, invoices, delivery receipts, and service reports.
• Assist in preparing branch reports, sales documents, schedules, and internal forms.
• Coordinate with sales, technical, warehouse, finance, and head office personnel regarding branch requirements.
• Monitor office supplies and inventory records, and initiate replenishment as needed.
• Support processing and tracking of customer orders, deliveries, and service documentation.
• Greet visitors and direct inquiries to the appropriate staff.
• Maintain confidentiality and proper handling of company and customer information.
• Keep files and office areas properly maintained and organized.
• Perform other administrative duties as assigned by Branch Head or supervisor.

Conoscenze

Written and verbal communication

Organized and detail-oriented

Independent and team coordination

Multitasking

Formazione

Bachelor's degree or 2-year college

Strumenti

Microsoft Word

Microsoft Excel

Microsoft Office Suite

Descrizione del lavoro

About the role

The Administrative Assistant provides day-to-day administrative and clerical support to the assigned iSource Asia branch. The role helps maintain accurate records, organize documents, assist with customer and supplier coordination, and support the branch team in routine operational activities. The position contributes to efficient branch workflow and timely completion of administrative requirements.

What you’ll be doing

• Perform daily clerical and administrative tasks, including filing, encoding, scanning, photocopying, and document preparation.
• Receive and organize incoming calls, emails, correspondence, and other branch communications.
• Maintain organized records of quotations, purchase orders, invoices, delivery receipts, service reports, and other business documents.
• Assist in preparing branch reports, sales documents, schedules, and internal forms.
• Coordinate with sales, technical, warehouse, finance, and head office personnel regarding branch requirements.
• Assist in monitoring office supplies, inventory records, and requests for replenishment.
• Support the processing and tracking of customer orders, deliveries, and service documentation.
• Assist in receiving visitors and directing customer inquiries to the appropriate personnel.
• Maintain confidentiality and proper handling of company and customer information.
• Ensure that files, records, and office areas are properly maintained and organized.
• Perform other administrative duties as assigned by the Branch Head or immediate supervisor.

What we’re looking for

• Graduate of any four-year course or at least two (2) years of college education; relevant administrative experience is an advantage.
• At least one (1) year of experience in administrative, clerical, or office support work is preferred.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Good written and verbal communication skills.
• Organized, detail-oriented, dependable, and able to manage multiple tasks.
• Basic knowledge of filing, documentation, and office procedures.
• Able to work independently and coordinate effectively with different teams.

What we offer

• Opportunities for professional development and skills enhancement.
• Career growth and learning support.
• Company events and activities.
• 13th month pay.
• Government-mandated benefits and leave credits, in accordance with applicable laws and company policy.

About us

iSource Asia Business Solutions Corporation provides business and technology solutions, including office equipment, printing solutions, and related services. The company works with organizations to understand their operational needs and provide reliable products, services, and customer support.