Admin Assistant

Chase Advertising, Inc.; San Juan; On-site; PHP 279,000 - 446,000; Full time

Job summary

Chase Advertising in San Juan City, Metro Manila seeks an Admin Assistant to provide high-level administrative and organizational support to senior executives. This full-time role covers calendar management, travel planning, and document handling, while coordinating communications with clients and suppliers.

You will work discreetly, maintain confidentiality, and thrive in a fast-paced environment, collaborating with colleagues to keep leadership operations running smoothly.

Qualifications

• Excellent attention to detail and accuracy.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative and secretarial support (phone calls/emails, calendars, travel arrangements, documents).
• Draft documents and arrange meetings with clients and suppliers.
• Maintain confidentiality and handle sensitive information discreetly.
• Anticipate executives' needs and act proactively to support leadership.

Skills

Administrative support

Time management

Communication skills

Organizational skills

MS Office

Tools

Microsoft Office

Google Workspace

Job description

About the role

We are seeking an Admin Assistant to join the team at Chase Advertising in our San Juan City, Metro Manila office. This is a full-time role providing high-level administrative and organizational support to our senior executives. As a trusted partner, you will play a pivotal role in ensuring the smooth running of our leadership team's affairs.

What you'll be doing

• Providing comprehensive administrative and secretarial support, including handling phone calls/emails, maintaining calendars, arranging travel, managing documents and using office software (MS Office/Google Workspace)

• Handling all correspondence and communication, drafting documents, and arranging meetings with clients and suppliers

• Providing discreet and professional support, maintaining confidentiality at all times

• Anticipating the needs of senior executives and taking proactive steps to address them

• Liaising with internal and external stakeholders on behalf of your assigned executives

• Assisting with special projects and ad-hoc tasks as required

• Performing relevant tasks apart from regular duties/responsibilities from time to time

What we're looking for

• Excellent attention to detail and accuracy

• Adaptability and the ability to work well in a fast-paced environment

• Excellent written and verbal communication skills, with the ability to interact confidently

• Strong organizational and time management skills, with the ability to multitask and prioritize effectively

• Proficient in the use of Microsoft Office suite and other relevant administrative software

• Discretion and confidentiality are essential, as is the ability to work independently and as part of a team

• Knowledge of office management principles and administrative best practices

• Prior experience in a similar role is an advantage

What we offer

At Chase Advertising, we are committed to creating an environment where our employees can thrive. We offer a competitive salary and opportunities for professional development. Our office culture encourages collaboration, creativity, and work-life balance. If you\'re looking to join a dynamic and supportive team, we\'d love to hear from you.

About us

Chase Advertising seeks to provide solutions that cater to the continuously evolving needs of the market.