Admin and Purchasing Specialist

SINOBEST REFRIGERATION INC.; Cainta; On-site; PHP 300,000 - 420,000; Full time

Job summary

SINOBEST REFRIGERATION INC. is seeking an Admin and Purchasing Specialist to support procurement and administrative operations. The role involves processing MR and PO documents, supplier coordination, and monitoring deliveries to ensure accurate order fulfillment.

Strong Excel/Word and Google Workspace skills are required, with attention to detail and reliable communication. The ideal candidate will have a background in business or supply chain, 1–3 years in purchasing or admin, and the ability

Qualifications

• Graduate in Business Administration, Supply Chain Management, Purchasing/Procurement, Office Administration or related field.
• 1–3 years of experience in purchasing, procurement, administration or related work preferred.
• Experience in construction, engineering, refrigeration, manufacturing, or project-based companies is an advantage.
• Knowledge of purchasing and procurement procedures.

Responsibilities

• Receive and process Material Requests (MR) from different departments and project sites.
• Prepare and process Purchase Orders (PO), canvass sheets, and other purchasing documents.
• Source and evaluate suppliers based on price, quality, availability, lead time, and payment terms.
• Request and compare supplier quotations.
• Negotiate prices, discounts, delivery schedules, and payment terms with suppliers.
• Coordinate with suppliers regarding order confirmation and availability of materials.
• Monitor the status of purchase orders and follow up pending orders.
• Coordinate delivery schedules with suppliers, warehouse, logistics, and project sites.
• Verify delivered materials against Purchase Orders, Delivery Receipts, and requested quantities.
• Maintain an updated Purchasing Monitoring Report.

Skills

Negotiation

Supplier coordination

Organizational skills

Attention to detail

Communication skills

Documentation

Multitasking

Education

Business Administration / Supply Chain

Tools

Microsoft Excel

Microsoft Word

Google Workspace

Job description

About the role

Sinobest Refrigeration Inc. is looking for a highly organized, detail-oriented, and reliable Admin and Purchasing Specialist to support the company's administrative and purchasing operations. The ideal candidate should be able to coordinate with suppliers, prepare purchasing documents, monitor deliveries, maintain records, and provide administrative support to the office and project teams.

Key responsibilities

• Receive and process Material Requests (MR) from different departments and project sites
• Prepare and process Purchase Orders (PO), canvass sheets, and other purchasing documents
• Source and evaluate suppliers based on price, quality, availability, lead time, and payment terms
• Request and compare supplier quotations
• Negotiate prices, discounts, delivery schedules, and payment terms with suppliers
• Coordinate with suppliers regarding order confirmation and availability of materials
• Monitor the status of purchase orders and follow up pending orders
• Coordinate delivery schedules with suppliers, warehouse, logistics, and project sites
• Verify delivered materials against Purchase Orders, Delivery Receipts, and requested quantities
• Maintain an updated Purchasing Monitoring Report

About you

• Graduate of Business Administration, Supply Chain Management, Purchasing/Procurement, Office Administration, or related course
• 1–3 years of experience in purchasing, procurement, administration, or related work preferred
• Experience in construction, engineering, refrigeration, manufacturing, or project-based companies is an advantage
• Knowledge of purchasing and procurement procedures
• Good negotiation and supplier coordination skills
• Proficient in Microsoft Excel, Word, and Google Workspace
• Strong organizational and documentation skills
• Excellent attention to detail
• Able to monitor multiple purchase orders and deadlines simultaneously
• Good communication and interpersonal skills