Admin and Finance Assistant

JJA Travel and Tours; Philippines; On-site; PHP 240,000 - 480,000; Full time

Job summary

JJA Travel and Tours in the Philippines is seeking an organized administrative assistant to join our team in the Philippines. You will handle incoming calls and emails, greet visitors, and support daily office operations to ensure smooth workflow.

Key responsibilities include scheduling and calendar management, data entry and records, document handling, meeting and event support, and basic financial tasks such as petty cash handling and expense reimbursements.

Responsibilities

• Managing Communications – handle incoming calls, emails, and other correspondence. Greet visitors and clients professionally and appropriately.
• Scheduling and Calendar Management – organize and coordinate meetings, appointments and events. Maintain and update executive’s calendars to ensure efficient time management.
• Documentation and Record Keeping – maintain accurate filing system both physical and digital. Ensure confidentiality and security of sensitive information.
• Office Operation and Support – monitor and order office supplies and equipment. Coordinate office maintenance and liaise with building admin and service providers. Support daily operation to ensure smooth workflow.
• Data Entry and Database Management – input, update, and retrieve information in database or spreadsheets. Maintain records for invoices, expenses and other financial documents. Assist in generating reports from the data set as required.
• Meeting and Event Support – prepare meeting agendas, take minutes, and distribute follow ups. Assist in planning and executing team events or corporate functions.
• Project Assistance – provide administrative support on special projects as needed.
• Financial Assistance – handle petty cash reimbursement and liquidations. Checking credit card statements of account. Prepares request for payment of all payables.

Job description

• Managing Communications – handle incoming calls, emails, and other correspondence. Greet visitors and clients professionally and appropriately.
• Scheduling and Calendar Management – organize and coordinate meetings, appointments and events. Maintain and update executive’s calendars to ensure efficient time management.
• Documentation and Record Keeping – maintain accurate filing system both physical and digital. Ensure confidentiality and security of sensitive information.
• Office Operation and Support – monitor and order office supplies and equipment. Coordinate office maintenance and liaise with building admin and service providers. Support daily operation to ensure smooth workflow.
• Data Entry and Database Management – input, update, and retrieve information in database or spreadsheets. Maintain records for invoices, expenses and other financial documents. Assist in generating reports from the data set as required.
• Meeting and Event Support – prepare meeting agendas, take minutes, and distribute follow ups. Assist in planning and executing team events or corporate functions.
• Project Assistance – provide administrative support on special projects as needed.
• Financial Assistance – handle petty cash reimbursement and liquidations. Checking credit card statements of account. Prepares request for payment of all payables.