Admin & Finance

RMC Interiors Furniture Manufacturing; Marikina; On-site; PHP 558,000 - 893,000; Full time

Job summary

RMC Interiors Furniture Manufacturing in Metro Manila seeks an Executive Administrator & Finance to oversee administrative operations and finance functions, ensuring smooth day-to-day activities, accuracy of financial records, and compliance with company policies.

You will coordinate with department heads on staffing, manage payroll in coordination with external support, prepare contracts and reports, monitor cash flow and expenses, and support audit readiness while upholding labor regulations

Qualifications

• Experience in administration and finance support.
• Familiarity with payroll processes and financial record-keeping.

Responsibilities

• Coordinate with department heads on staffing needs and performance concerns.
• Oversee daily office operations for efficiency.
• Maintain records for operational and legal compliance.
• Manage office logistics including deliveries and scheduling with drivers.
• Oversee office utilities, supplies and equipment maintenance.
• Handle communications tasks such as phone/email management and scheduling.
• Prepare and maintain administrative documents (contracts, reports, internal forms).
• Support executives with administrative requirements.
• Manage the employee lifecycle including recruitment, onboarding, and offboarding.
• Lead recruitment processes: job postings, screening, interview coordination and reference checks.
• Maintain attendance, timekeeping and Leave records.
• Administer payroll in coordination with company policies and external support.
• Ensure compliance with labor laws, contracts and employment regulations.
• Support employee relations, engagement and workplace culture initiatives.
• Manage petty cash, disbursement, tracking, and reconciliation.
• Prepare and process financial documents (invoices, receipts, PO).
• Track expenses and assist budget monitoring and cost control.
• Monitor accounts receivable and support timely collection of payments.
• Track accounts payable and assist in payment scheduling.
• Coordinate with external accountants/bookkeepers for financial reporting and compliance.
• Maintain accurate and audit-ready financial records and documentation.
• Ensure all contracts, employee records, and documentation are up to date.
• Enforce compliance with internal policies and external regulatory requirements.
• Support audit preparation and documentation readiness.
• Monitor adherence to company SOPs across administrative and financial processes.
• Prepare regular reports on financial status, collections, expenses, and administrative performance.
• Provide structured updates to management on key operational and financial metrics.
• Support planning and tracking of cash flow, receivables, and payables.
• Assist in improving administrative, HR, and finance processes.

Job description

The Executive Administrator & Finance is responsible for overseeing administrative operations and finance functions, ensuring efficient day-to-day operations, financial accuracy, and compliance with company policies and regulations.

Key Responsibilities

Administrative Operations & People Administration

• Coordinate with department heads on staffing needs and performance concerns.
• Oversee daily office operations to ensure efficiency and organization.
• Maintain and organize physical and digital records for operational and legal compliance.
• Manage office logistics including deliveries, scheduling, and coordination with drivers.
• Oversee office utilities, supplies, and equipment maintenance.
• Handle communication tasks such as phone management, email coordination, and scheduling.
• Prepare and maintain administrative documents (contracts, reports, internal forms, etc.).
• Support executives and management with administrative requirements.
• Manage the employee lifecycle including recruitment, onboarding, and offboarding.
• Lead recruitment processes: job postings, screening, interview coordination, and reference checks.
• Maintain accurate attendance, timekeeping, and leave records.
• Administer payroll in coordination with company policies and external finance/accounting support.
• Ensure compliance with labor laws, contracts, and employment regulations.
• Support employee relations, engagement, and workplace culture initiatives.

Finance & Accounting Support

• Manage petty cash, including disbursement, tracking, and reconciliation.
• Prepare and process financial documents (invoices, receipts, purchase orders).
• Track expenses and assist in budget monitoring and cost control.
• Monitor accounts receivable and support timely collection of payments.
• Track accounts payable and assist in payment scheduling.
• Coordinate with external accountants/bookkeepers for financial reporting and compliance.
• Maintain accurate and audit-ready financial records and documentation.

Contracts, Compliance & Documentation

• Ensure all company contracts, employee records, and documentation are accurate and up to date.
• Enforce compliance with internal policies and external regulatory requirements.
• Support audit preparation and documentation readiness.
• Monitor adherence to company SOPs across administrative and financial processes.

Reporting & Executive Support

• Prepare regular reports on financial status, collections, expenses, and administrative performance.
• Provide structured updates to management on key operational and financial metrics.
• Support planning and tracking of cash flow, receivables, and payables.
• Assist in improving administrative, HR, and finance processes.