Admin and Facilities Assistant

MANILA BUSINESS COLLEGE; Metro Manila; On-site; PHP 279,000 - 446,000; Full time

Job summary

Manila Business College is seeking an Administrative & Facilities Assistant to support daily school operations and oversee facilities coordination, including ongoing renovation monitoring. This role bridges administrative tasks with vendor coordination, serving as a communication link between school leadership, contractors, and service providers to ensure timely project updates.

The ideal candidate will be highly organized, proactive, and capable of working independently with strong Microsoft

Qualifications

• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Ability to coordinate with external vendors and contractors.
• Prior administrative or operations experience preferred.
• Basic understanding of facilities or construction processes is an advantage.
• Detail-oriented.
• Proactive and solution-focused.
• Able to work independently.
• Professional and discreet.

Responsibilities

• Provide day-to-day administrative support to school leadership
• Maintain organized records, documentation, and reports
• Assist with scheduling, correspondence, and internal communications
• Support procurement and vendor documentation processes
• Support budgeting documentation and expense tracking
• Maintain organized filing systems (digital and physical)
• Help streamline administrative processes for efficiency
• Monitor progress of ongoing renovation work
• Communicate regularly with contractors regarding timelines and updates
• Document progress through reports and photos

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Vendor coordination

Microsoft Office

Administrative experience

Facilities knowledge

Problem-solving

Tools

Microsoft Office

Google Workspace

Job description

About the role

We are seeking a highly organized and proactive Administrative & Facilities Assistant to support daily school operations and oversee facilities coordination, including monitoring our ongoing renovation project. This role combines administrative support with facilities and vendor coordination responsibilities. The successful candidate will serve as a key communication link between school leadership, contractors, and service providers to ensure smooth operations and timely project updates.

Key responsibilities

• Provide day-to-day administrative support to school leadership
• Maintain organized records, documentation, and reports
• Assist with scheduling, correspondence, and internal communications
• Support procurement and vendor documentation processes
• Support budgeting documentation and expense tracking
• Maintain organized filing systems (digital and physical)
• Help streamline administrative processes for efficiencyMonitor progress of ongoing renovation work
• Communicate regularly with contractors regarding timelines and updates
• Document progress through reports and photos

About you

• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Ability to coordinate with external vendors and contractors
• Proficiency in Microsoft Office or Google Workspace
• Prior administrative or operations experience preferred
• Basic understanding of facilities or construction processes is an advantage
• Detail-oriented
• Proactive and solution-focused
• Able to work independently
• Professional and discreet