ACFC03 - Finance Coordinator - Contract-Based (6 months)

INA Prime Solutions Inc.; Pasig; Hybrid; PHP 360,000 - 480,000; Full time

Job summary

INA Prime Solutions Inc. is seeking a Finance Coordinator to manage end-to-end accounts payable and receivable, ensuring timely invoicing, accurate payments, and reliable financial reporting. You will work with internal stakeholders in a collaborative, fast-paced team to support business success.

The role emphasizes accuracy, accountability, and problem-solving while building relationships with clients and colleagues within a hybrid work setup.

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• 1–3 years in accounts payable/receivable or similar finance role.
• Experience in the travel industry is highly desirable.
• Strong understanding of accounting principles and reconciliation processes.
• Excellent verbal and written English communication skills.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.

Responsibilities

• Manage the main Accounting inbox, ensuring timely distribution and responses to inquiries.
• Process and validate supplier invoices for prepayment and post-payment, including invoice matching and reconciliation.
• Generate accurate customer invoices, statements, and other billing documents.
• Process and reconcile supplier and customer payments while maintaining accurate financial records.
• Reconcile supplier statements, debtor accounts, and bank transactions; investigate discrepancies.
• Respond to supplier, customer, consultant, and internal inquiries in a professional manner.
• Raise and follow up on invoice discrepancies and coordinate resolutions with relevant departments.
• Maintain creditor and debtor records for data accuracy.
• Produce and monitor Accounts Receivable ageing reports and support collections.
• Assist with month-end and year-end close activities, including reconciliations and reporting.
• Identify opportunities for process improvements to enhance efficiency and accuracy in Finance operations.

Skills

Attention to detail

Analytical skills

English communication

Time management

Problem-solving

Independent work

Team collaboration

Education

Bachelor's Degree in Accounting, Finance, or related field

Tools

Microsoft Office

Accounting systems

Job description

Job Type: Full-Time

Location: Hybrid

Reporting to: Finance Team Leader

Position Summary

The Role

We're looking for a Finance Coordinator to play a key role in supporting the financial operations of INA Prime Solutions by managing the end-to-end accounts payable and receivable process. You'll be part of a collaborative, fast-paced team working alongside internal stakeholders to ensure timely invoicing, accurate payment processing, efficient collections, and reliable financial reporting that supports business success.

If you thrive in a detail-oriented environment where accuracy, accountability, and problem-solving make a real impact, this role offers the opportunity to contribute to the financial health of a growing organization while building strong relationships with clients and colleagues.

Reporting Relationships

Reports To

Finance Team Leader

Key Responsibilities

• Manage and monitor the main Accounting email inbox, ensuring timely distribution and response to enquiries.
• Process and validate supplier invoices for prepayment and post-payment, including invoice matching and reconciliation.
• Generate accurate and timely customer invoices, statements, and other billing documentation.
• Process and reconcile supplier and customer payments while maintaining accurate financial records.
• Reconcile supplier statements, debtor accounts, and bank transactions, investigating and resolving discrepancies promptly.
• Respond to supplier, customer, consultant, and internal stakeholder enquiries in a professional and timely manner.
• Raise and follow up on invoice discrepancies and coordinate resolutions with relevant departments.
• Maintain and update creditor and debtor records to ensure data accuracy and completeness.
• Produce and monitor Accounts Receivable ageing reports and support collection activities, including credit recovery.
• Process credit card transactions and assist with credit applications and supplier payment term negotiations where required.
• Collaborate with internal teams to ensure financial accuracy, compliance, and effective financial controls.
• Assist with month-end and year-end financial close activities, including reconciliations and reporting.
• Identify opportunities for process improvements to enhance efficiency and accuracy within Finance operations.
• Perform other finance and administrative duties as assigned.

Qualifications

• Bachelor's Degree in Accounting, Finance, or a related field.
• Minimum of 1–3 years of experience in Accounts Payable, Accounts Receivable, or a similar finance role.
• Experience in the travel industry is highly desirable.
• Strong understanding of accounting principles and financial reconciliation processes.
• Excellent analytical skills with strong attention to detail and accuracy.
• Ability to interpret financial data and resolve discrepancies effectively.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Proficient in Microsoft Office applications and financial/accounting systems, with strong computer literacy.
• Excellent verbal and written English communication skills.
• Strong problem-solving skills with a proactive approach to identifying and resolving issues.
• Ability to work independently while collaborating effectively within a team.
• Demonstrated adaptability, integrity, professionalism, and willingness to learn new systems and processes.