Accounts Receivables Assistant - Regional

Pro-Excel Property Managers, Inc.; Manila; On-site; PHP 300,000 - 600,000; Full time

Job summary

Pro-Excel Property Managers, Inc. is seeking a diligent property administrator in the Philippines to manage dues, SOA preparation, and ledger reconciliation for unit owners and tenants across managed projects.

The role includes preparing accurate receivable reports, monitoring aging analyses, and assisting Building Administration in reporting to the Board of Trustees, with additional tasks as assigned.

Job description

PERCENTAGE OFWORKING TIME

DESCRIPTION OF FUNCTIONS

40%

KEY ACCOUNTABILITY 1 – SOA preparation, releasing and collection of Dues

• Prepare and timely send/release correct SOA for unit owners/tenants
• Responsible in the reconciliation of ledger balances of each unitowner including developer’s unsold/unturnover units for correctissuance and preparation of SOA
• Ensure that collections are properly applied to unit’s outstanding balances
• Implement collection efforts of thehandled project suchas but notlimited to issuance of collection notices and call-outs to unit/lot owners upon deployment to project site

35%

KEY ACCOUNTABILITY 2 – Preparation ofreports

• Monitor, updateand maintain complete and correct receivable ledger for eachunit owners.
• Prepare monthly detailed aging analysis of receivable and collection efficiency reports for submission to Operation’s Group (Building Manager, Area Manager)
• Assist the Building Administration on its reporting requirements to theManagement and to the Boardof Trustees.

20%

KEY ACCOUNTABILITY 3 -Attends to unit owners' concerns

• Check DailyCollection Reports of the Administrative Assistant/Cashier prior to posting of collections to ensure that payments are credited to bank. Informimmediate superior for any noteddiscrepancy for properaction.
• Encode collections in the systemwhile the systemis not yet deployed in the projectsite; properly allocate the payment to the account balanceof the unitowner
• Attend to unit owners/tenants complaints/queries, if there'sany.
• Received fromthe Operation Assistant the Evaluation/RecommendationForm for the request to waive penalties and association due for validation of the outstanding balance and penalty for waiving

5%

KEY ACCOUNTABILITY 4 – Other task

• Other tasksthat may be assigned fromtime to time.