Accounts Payable Technician (US based Client)

Intelassist; Philippines; Hybrid; PHP 350,000 - 550,000; Full time

Job summary

Intelassist is seeking an Accounts Payable Technician in Eastwood, Quezon City. The role involves processing and reconciling vendor invoices for payment, performing PO and non-PO approvals, and maintaining master vendor data.

The position requires a Bachelor’s degree in Accounting/Finance and strong MS Office skills, with emphasis on accuracy and confidentiality. The work setup starts with onsite onboarding for two weeks, followed by a transition to a remote/hybrid arrangement.

Qualifications

• Bachelor's degree or related field required.
• Proficiency with MS Office (Word, Excel, Outlook).
• Excellent written and verbal English communication.
• Experience with accounts payable is a plus.
• Ability to handle confidential information accurately.

Responsibilities

• Process vendor invoices for payment per client policies.
• Perform three-way match on PO invoices and approvals for non-PO invoices.
• Reconcile vendor statements and resolve discrepancies.
• Enter invoices into the accounting system and maintain audit records.
• Assist with month-end accruals and vendor master files.
• Coordinate with Plant Manager and Purchasing to resolve issues.

Skills

MS Office

Attention to detail

Written and verbal communication

Time management

Confidentiality

Adaptability

Education

Bachelor's degree in Accounting/Finance

Tools

ERP systems

ViewPoint

Trimble

Vista

Job description

Employment Type

Full Time Employment

Work Setup

Onsite onboarding for two weeks, followed by a transition to a remote setup.

Work Schedule

Night Shift (Following U.S. Eastern Time Zone)

Location

Eastwood, Libis, Quezon City

The Accounts Payable Technician processes vendor invoices for payment in accordance with clientsaccounting practices and policies

Key Responsibilities

• Familiarity of PO process in order to perform three-way match on invoice entry.
• Review, organize and obtain appropriate approvals for non-PO invoices
• Communicate with Plant Manager and Purchasing to resolve invoice discrepancies
• Enter vendor invoices into accounting system.
• Reconcile vendor statements with the AP system.
• Resolve issues with vendors regarding unpaid invoices and discrepancies.
• Manage electronic invoices withing account software to maintain proper audit records.
• Assist with month-end accruals into accounting system.
• Obtain required documentation for and maintain vendor master files.
• All activities mentioned above are performed on a monthly cycle.
• Process and maintain sensitive customer information.
• Must adhere to all client and OSHA safety rules and regulations
• Works under the direct supervision of the Accounts Payable Manager
• Interacts on a frequent basis with Accounting, Project Management, Production, and Vendors and Suppliers

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• Proficiency in Microsoft Office products including Word, Excel, and Outlook.
• General Bookkeeping experience and possible accounting post-secondary degree
• Attention to detail and accuracy
• Should be able to perform routine tasks on a daily, weekly, monthly basis without becoming bored or unconcerned about accuracy of the work product.
• Able to question or challenge issues related to billing in a professional and courteous manner.
• Clear and effective written and verbal communication skills.
• Capable of managing multiple tasks and priorities.
• Maintain confidentiality of company and associate information.
• Able to adapt to changes in work schedules, tasks, or processes.
• Values and demonstrates safe working behaviors
• 5 years of experience in Accounts Payable, supporting U.S. based clients is a plus.
• Familiarity of ERP systems, experience with ViewPoint/Trimble/Vista is required.
• Excellent English communication skills (both written and verbal).
• Amenable to work on night shift (U.S. business hours)
• Willing to work onsite or hybrid setup in Eastwood, Quezon City
• Can work independently with minimal supervision and meet deadlines consistently

WHY INTELASSIST?

We grow together. We value your effort. We aim to empower you.