Accounts Payable Supervisor (BPO Setting)

Private Advertiser; Cebu City; Hybrid; PHP 450,000 - 650,000; Full time

Job summary

Private Advertiser in Cebu City is seeking a seasoned Accounts Payable Supervisor to lead a team, oversee invoice processing, and ensure timely payments. You will manage POs, reconciliations, and vendor inquiries while maintaining strong internal controls.

The role requires 3+ years in AP with 1–2 years in supervision, full proficiency in ERP and accounting software, and solid GAAP knowledge. Collaboration with procurement and finance is essential.

Qualifications

• 3+ years in accounts payable with 1–2 years in a supervisory role.
• Strong knowledge of AP procedures, invoices, and payments.
• Proficiency with accounting software and ERP systems.
• Advanced Microsoft Excel and office applications.
• GAAP understanding and strong financial documentation accuracy.

Responsibilities

• Supervise and manage a team of AP staff, providing guidance and feedback.
• Process, verify invoices, POs, and payment documentation for accuracy.
• Reconcile vendor statements and resolve discrepancies promptly.
• Manage payment cycle and adherence to terms.
• Maintain vendor master files and AP records.
• Implement internal controls to prevent fraud and ensure proper approvals.
• Prepare and analyze AP reports and metrics for management.
• Investigate vendor inquiries and disputed invoices.
• Ensure compliance with accounting standards and regulations.
• Collaborate with procurement and finance to streamline processes.
• Identify opportunities for process improvements and cost savings.

Skills

Supervisory experience

AP knowledge

ERP proficiency

Excel proficiency

Attention to detail

Time management

Communication skills

Education

Bachelor's degree in accounting/finance

Tools

Accounting software

ERP systems

Job description

Key responsibilities

• Supervise and manage a team of accounts payable staff, providing guidance, training, and performance feedback

• Process and verify invoices, purchase orders, and payment documentation for accuracy and compliance

• Reconcile vendor statements and resolve discrepancies in a timely manner

• Manage the payment cycle, including scheduling payments and ensuring adherence to payment terms

• Maintain and update vendor master files and accounts payable records

• Implement and monitor internal controls to prevent fraud and ensure proper authorization procedures

• Prepare and analyze accounts payable reports and metrics for management review

• Investigate and resolve vendor inquiries and disputed invoices

• Ensure compliance with accounting standards, policies, and regulatory requirements

• Collaborate with other departments, including procurement and finance, to streamline processes

• Identify opportunities for process improvements and cost savings within the accounts payable function

What we're looking for

• 3+ years of experience in accounts payable, with at least 1-2 years in a supervisory or team lead capacity

• Strong knowledge of accounts payable procedures, invoice processing, and payment systems

• Proficiency with accounting software and enterprise resource planning (ERP) systems

• Advanced proficiency in Microsoft Excel and other office applications

• Excellent organizational and time management skills with the ability to handle multiple priorities

• Strong attention to detail and accuracy in financial documentation

• Solid understanding of accounting principles and generally accepted accounting practices (GAAP)

• Exceptional communication and interpersonal skills

• Ability to work effectively in a team environment and take initiative independently

• Problem-solving capabilities and a proactive approach to identifying solutions

• Familiarity with BPO operations and processes is highly desirable

• Bachelor's degree in accounting, finance, or a related field is preferred