Accounts Payable Specialist - Global Finance Support

Satellite Office; Pasig; On-site; PHP 279,000 - 446,000; Full time

Job summary

Satellite Office in Manila is seeking an Accounts Payable Assistant to provide administrative and transactional support to the AP function, ensuring supplier invoices, credits, reconciliations, and financial records are processed accurately and efficiently.

Based in Manila and supporting the corporate Finance team in Perth, Western Australia, the role performs high-volume data entry, invoice processing, supplier statement reconciliations, and accounts payable administration activities in

Qualifications

• Previous experience in Accounts Payable, Finance Administration, Data Entry, Bookkeeping, or a similar finance support role.
• Experience processing invoices, credit notes, reconciliations, and financial transactions in a high-volume environment.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Experience working with ERP or financial management systems.
• Intermediate Microsoft Office skills, particularly Excel, Outlook, and Word.
• Strong organisational and time management skills with the ability to manage competing priorities.
• Effective written and verbal communication skills.
• Ability to investigate and resolve invoice, reconciliation, and supplier account discrepancies.
• Strong problem-solving skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive financial information professionally

Responsibilities

• Process supplier invoices, credit notes, and supporting documentation accurately and within required timeframes.
• Upload and maintain accounts payable documentation within relevant Company systems and document management platforms.
• Perform high-volume data entry of accounts payable transactions, ensuring accuracy, correct coding, and data integrity.
• Assist with the review and processing of purchase order variances and invoice discrepancies.
• Reconcile supplier statements and investigate outstanding invoices, credits, discrepancies, and account queries.
• Process supplier credits and ensure supplier accounts are maintained accurately.
• Conduct batch checking and quality assurance reviews of accounts payable transactions to identify invoice, pricing, coding, date, and data entry errors.
• Escalate processing anomalies, recurring errors, and compliance concerns to the Accounts Payable Supervisor or Finance team as appropriate.
• Liaise with suppliers regarding invoice, statement, and account reconciliation enquiries.
• Liaise with operational personnel, site-based employees, procurement teams, and Finance stakeholders to resolve accounts payable issues.
• Maintain accurate supplier records and supporting accounts payable documentation.
• Support month-end accounts payable activities, including reconciliations, reporting, and audit preparation requirements.
• Ensure all accounts payable activities are completed in accordance with Company policies, financial controls, and audit requirements.
• Identify opportunities to improve processing accuracy, efficiency, and service delivery within the Accounts Payable function.
• Provide general administrative support and undertake other duties reasonably aligned with the role and level of responsibility.

Skills

Data entry

Invoice processing

Reconciliations

ERP systems

Excel skills

Attention to detail

Communication skills

Time management

Education

Accounting/Finance degree

Bookkeeping qualification

Tools

Pronto ERP

ERP/financial systems

Job description

Satellite Office in Manila is seeking an Accounts Payable Assistant to provide administrative and transactional support to the AP function, ensuring supplier invoices, credits, reconciliations, and financial records are processed accurately and efficiently.

Based in Manila and supporting the corporate Finance team in Perth, Western Australia, the role performs high-volume data entry, invoice processing, supplier statement reconciliations, and accounts payable administration activities in