Accounts Payable Specialist (Disbursement/Payments | SAP experience required)

Grace Global Operations Center (Philippines) Inc.; Muntinlupa; On-site; PHP 360,000 - 600,000; Full time

Job summary

Grace Global Operations Center (Philippines) Inc. seeks an Accounts Payable Specialist (Disbursement) to perform high-level AP analyses, process payments in SAP, and ensure timely and accurate transmission of payments for APAC, EMEA, and parts of LATAM. The role reports to the AP Manager in Manila.

Shift is Night (8 pm to 5 am). The candidate will support audits, SOP updates, and cross-training across S2P Helpdesk and disbursement processes.

Qualifications

• Bachelor’s Degree in Accountancy or equivalent.
• At least five years’ work experience in Accounts Payable and Disbursement/Payments.
• Knowledgeable in SAP – purchasing, materials management and reconciliation.

Responsibilities

• Executes all types of payments across Asia, Europe, and the Americas.
• Generates and manages regular reports for stakeholders and top management.
• Conducts analytical reviews on missed discounts, on-time payments, and payment rejections.
• Interfaces with local sites and banks to resolve payment-related issues.
• Supports internal and external audits through documentation and walkthroughs.
• Leads process improvement projects within Global Operations.

Skills

Accounts Payable

Disbursement/Payments

Analytical ability

Education

Bachelor’s Degree in Accountancy

Tools

SAP Purchasing

SAP Materials Management

SAP Reconciliation

Job description

Grace is seeking an Accounts Payable Specialist (Disbursement) to join our AP - Disbursementteam! This role reports to the AP Manager located at the GBS in Manila.

This position is responsible in performing high-level analysis of the different processes within the Accounts Payable team and come up with recommendations and/or projects that would promote efficient AP operations. This role also is responsible for processing payments of posted invoices in SAP and ensuring that payments have been transmitted accurately and timely for Asia Pacific, Europe/Middle East/Africa (EMEA), and parts of Latin America, including verification for accuracy of transactions and compliance with company policy, data entry in financial system and vendor inquiries, and ensure SOX compliance.

Shift Schedule : Night Shift (8 pm to 5 am)

Responsibilities

• Executes all types of payments (Automatic Payment Runs and Manual Payments) across Asia, Europe, and the Americas.

• Generates and manages regular reports for stakeholders (Cash Management, Treasury, Top Management, and other Towers), including:

  • Daily Payment Forecast

  • Quarterly GOC Transaction Activities

  • Outstanding Checks Review & Investigation

  • Unclaimed Property Review and AP Open Reports

  • Annual Tax Reporting: 1042/1042S and 1099 preparation, analysis, printing, and distribution

• Conducts analytical reviews and detailed investigations on:

  • Missed Discounts, Early & On-Time Payments

  • Payment Rejections, Returned Payments

  • Duplicate Payments, Mismatched Terms, Credit Memos, Aged Open Items

  • Oversees clearing processes (e.g., Direct Debits, Local Payments) and Intercompany Netting

• Acts as a key support for resolving Tier 3 S2P Helpdesk tickets and deep-dive analysis for escalated payment issues

• Leads and coordinates process improvement projects within Global Operations

• Participates in User Acceptance Testing (UAT) for system/process changes and new company code setups

• Provides cross-training and refresher sessions to enhance S2P Helpdesk capabilities

• Maintains and updates all disbursement process documentation (Work Instructions and Process Narratives)

• Supports internal and external audits through yearly walkthroughs and documentation

• Regularly performs various reconciliations:

  • Vendor and Account Reconciliations

  • Audit Balances (External vendors and quarterly vendor checks)

  • Passthrough, VCA, and PCO Reconciliations

  • Responds to and fulfills reconciliation requests from internal audit and S2P

• Interfaces with local sites and banks to resolve payment-related issues

• Acts as a strategic partner by providing insights and feedback for process improvements

• Ensures team alignment with key performance indicators (KPIs) and contributes to target achievement

• Leads multi-functional initiatives with coordination from RPA, IT, and SAP IT teams for technical implementation

Required Qualifications

• Bachelor’s Degree in Accountancy or equivalent.

• At least five years’ work experience in Accounts Payable and Disbursement/Payments.

• Knowledgeable in SAP – purchasing, materials management and reconciliation.

Preferred Qualifications

• Work experience in a multi-national and/or shared service companies.