Accounts Payable Specialist | AU Account | Onsite

Acquire Intelligence; Metro Manila; On-site; PHP 350,000 - 480,000; Full time

Benefits offered by this job

HMO coverage

Annual parties

Value Awards

Internal promotions

Professional growth

Job summary

Acquire Intelligence is seeking an experienced Accounts Payable Specialist to join our team in Metro Manila. You will manage end-to-end AP, ensure accurate coding and timely payments, and uphold strict control standards across funds and trust accounts.

You will work with Xero and property management software, coordinate with suppliers, and support month-end close in a fast-paced environment. This role suits someone with 2–4 years AP experience and a strong eye for detail.

Qualifications

• Bachelor’s degree in accounting/finance/business or related field.
• 2–4 years of accounts payable experience, ideally end-to-end AP.
• Knowledge of trust accounting, fund segregation, GST, BAS/IAS, and reconciliations.
• Proficiency in Xero and related property/strata software.
• Intermediate Excel skills.
• Experience with supplier statement reconciliation, AP aging, accruals, and month-end close.

Responsibilities

• Invoice Processing: code, match, and approve supplier invoices; apply correct GST treatment; maintain audit trails.
• Reconciliation & Month-End: reconcile AP subledger to GL, clear aging, support year-end close.
• Controls, Supplier Management & Improvement: manage supplier onboarding, verify bank details, prevent payment fraud, follow AP procedures.
• What You’ll Bring: ensure accuracy and timeliness; collaborate with Australian entities.

Skills

Accounts Payable

2-4 years experience

Trust accounting

GST/BAS/IAS

Excel

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Xero

Urbanise

StrataSphere

PropertyMe

Job description

WHY JOIN THE A-TEAM?

Come for a career, stay forthe fun!

• HMO coverage for you and your family**
• Yearly Kick Off Parties with major giveaways (like the car in 2023)
• Get recognized through our ‘Value Awards’
• Grow your career - yes, we love to promote internally
• Do meaningful work and collaborate with the best
• 900 promotions given each year
• 2,700+ leadership training courses

A Glimpse into Your New Role

As anAccounts PayableSpecialist,you will:

Invoice Processing

• Accurately and promptly enter, code, and match supplier invoices and contractor claims across the strata and property management portfolios.
• Obtain relevant approval for invoice processing.
• Investigate incorrect invoices prior to finalising.
• Request appropriate payment extensions when required.
• Read budgets and apply the correct accounting codes.
• Allocate every payable to the correct entity, Owners Corporation, plan, or property, and to the correct fund (administrative vs. maintenance/sinking), with no cross-fund contamination.
• Prepare trust disbursements in line with fund segregation rules, checking available OC balances, so onshore staff can release them within delegated authority.
• Maintain a clear audit trail from invoice to approval to payment, sufficient to satisfy trust account audits and external auditors.
• Apply correct GST treatment to payables and support BAS/IAS preparation with clean, well-coded data.
• Flag any item that would breach fund availability, delegation, or trust rules, and expedite to the Team Leader and onshore finance rather than proceed.
• Manage AP arrears, investigate outstanding invoices, and follow up as required.
• Communicate with suppliers to resolve invoice issues.
• Maintain a high level of attention to detail and accuracy.

2. Reconciliation & Month-End

• Reconcile the accounts payable subledger to the general ledger.
• Clear AP clearing and suspense accounts each period.
• Reconcile supplier statements and resolve variances.
• Maintain a clean aged payables position.
• Support year-end close with accurate accruals, cut-off, and payables reporting for management review.

3. Controls, Supplier Management & Improvement

• Maintain supplier onboarding and master-data integrity.
• Carefully verify supplier bank details and ABN.
• Apply appropriate controls against payment redirection fraud.
• Follow documented AP procedures consistently.
• Help keep AP procedures current as processes change.

WhatYou’llBring

Required Skills & Competencies:

• Bachelor’s degree in Accounting, Finance, Business, or related field
• 2–4 years of Accounts Payable experience, preferably end-to-end AP
• Knowledge of trust accounting, fund segregation, GST, BAS/IAS, and reconciliations
• Proficiency in Xero and preferably Urbanise, StrataSphere, or PropertyMe
• Intermediate Excel skills
• Experience in property/strata management, real estate, or trust accounting is highly preferred
• Experience with supplier statement reconciliation, AP aging, accruals, and month-end close
• Ability to work with Australian businesses/accounting practices is an advantage

WHAT WE VALUE

We’reproud of our diverse global team, all working in a collaborative environment and happy to share these common values:

• Curious and Clever: Smart questions spark smart solutions.
• Entrepreneurial Energy: Think like an owner.Solvelike a founder.
• Fast with Intent: We move fast and deliverreal results.
• Laugh and Learn: Wedon’ttake ourselves too seriously, just our results.

What are you waiting for?

Come for a career, stay forthe fun!