Accounts Payable Specialist

W. R. Grace; Muntinlupa; Hybrid; PHP 400,000 - 700,000; Full time

Benefits offered by this job

14th month pay

LinkedIn Learning Access

Educational Assistance

HMO coverage for employees on day 1

Free HMO for dependents

Job summary

Grace Global Business Services in Manila, Philippines, seeks an Accounts Payable Specialist to perform high-level AP analysis, process vendor invoices, and support refunds while ensuring policy compliance. The role involves data entry, vendor inquiries, and contributing to efficiency improvements across regions.

Ideal candidate has 4–5 years in AP, strong SAP/ARIBA/Readsoft knowledge, and excellent MS Office skills.

Qualifications

• At least four to five years of work experience in Accounts Payable.
• Knowledgeable in SAP purchasing, materials management, and reconciliation.
• Knowledgeable in Readsoft and ARIBA Network.
• Proficient in MS Office applications (Excel, Word, PowerPoint).
• Experience in multinational or shared service environments is preferred.
• Strong leadership, project management, and process-improvement mindset.
• Detail-oriented with ability to meet targets and SLAs.
• Strong interpersonal skills for cross-functional communication.

Responsibilities

• Serve as SME for AP invoice processes, including dropping, verification, and posting.
• Analyze and process complex invoices across regions within SLAs.
• Resolve escalated issues related to ARIBA network and AP Mailbox.
• Provide feedback and participate in process-improvement initiatives.
• Provide posting support across regions and coordinate with local sites.
• Perform deep-dive analysis of posting issues and provide resolutions.
• Act as Tier 3 support for S2P Helpdesk tickets related to invoicing.
• Lead and coordinate process-improvement projects with AP teams.

Skills

Detail-oriented

Analytical skills

Communication skills

Problem-solving

Time management

Tools

SAP

Readsoft

ARIBA Network

MS Office

Job description

Job Description:

About Grace

Grace, established in 1854, is a Standard Industries company and a leading global supplier of specialty chemicals and solutions that enable industries to enhance modern life. Our customers use our catalysts, engineered materials, process technologies and fine chemicals to manufacture everyday products – like renewable fuels, pharmaceuticals and food packaging – better, faster and smarter. Our thousands of employees work to harness the power of science for a better world at our global headquarters in Columbia, Maryland and locations worldwide.

Grace Global Business Services (GBS)

At Grace Global Business Services (GBS) in Manila, Philippines, our teams play a critical role in supporting the organization’s worldwide operations. For more than a decade, GBS has been a trusted partner, delivering expertise in shared services, process excellence, and digital enablement. Our team members support business lines and functions across Grace, including Finance, Human Resources, Information Technology, Procurement, Supply Chain and more.

At GBS, you’ll have the opportunity to make an impact—working alongside global colleagues to help shape the chemical manufacturing industry. You’ll be part of a collaborative, team-oriented culture where safety comes first. We prioritize your well-being by offering competitive benefits and flexible working options that help you thrive. Here, you’ll find meaningful ways to grow your career, whether deepening your expertise in your field or exploring new roles.

Job Description

This position is responsible for performing high-level analysis of the different processes within the Accounts Payable team and coming up with recommendations and/or projects that would promote efficient AP operations. AP Specialist is also responsible for processing vendor invoices, customer refunds including verification for accuracy of transactions and compliance with company policy, data entry in financial system, and vendor inquiries

Responsibilities (1 Of 2)

• Subject-Matter-Expert (SME) of all types in Account Payable Invoice processes such as Invoice dropping, Invoice verification, and Invoice posting
• Analyze and process all complex invoices, on all types, from all regions and ensure process it within the agreed Service Level Agreement (SLAs)
• Analyzes and resolve escalated issue in all types of invoices basic and complex submitted to AP both via ARIBA network and AP Mailbox
• Act as ancillary service and intelligence in providing feedback, resolution, and intelligence source for any process improvement breakthroughs
• Provides posting support cross-functionally between regions
• Coordinates and communicates with the local sites for any posting-related issues, and inquiries
• Handles and perform deep-dive analysis of escalated and unresolved task/issues related to invoice posting and provide issue resolution
• Act as a Tier 3 of support in handling and resolving S2P Helpdesk tickets related to invoice rocessing
• Lead and coordinates process improvements initiatives and projects with AP Supervisor and AP teams

Responsibilities (2 Of 2)

• Secure metrics and reporting system generates operational reports, analyzes, and provides input to improve process efficiency
• Contribute to ensure that team's key performance metrics and targets are met
• Perform User Acceptance testing for any process change, system upgrade, and new company code set-up
• Provide training in Invoice Posting processes to new hires
• Provide refresher/cross-training in all Invoice Posting processes to AP Team Members
• Perform review and maintain all AP Process documentation are updated

Required Qualifications

• At least four to five years of work experience in Accounts Payable
• Knowledgeable in SAP purchasing, materials management, and reconciliation
• Knowledgeable in Readsoft application and ARIBA Network
• Proficient in MS applications, including but not limited to Excel, Word, and PowerPoint
• Work experience in a multi-national and/or shared service companies (preferred)
• Facilitative leadership skills and project management skills
• Detail-oriented and demonstrates ability to consistently meet targets and SLA
• Results-oriented; proactive and can work with minimal supervision
• Strong interpersonal skills-ability to communicate to all levels in the organization and across functions
• Inclination to a continuous improvement culture for the process
• Proven ability to work independently with little direction, along with being able to work effectively in as part of a Source to Pay support team
• Strong/Highly analytical and problem-solving skills

Benefits

• Guaranteed 14th month Pay
• Above-market Retirement Plan Design
• LinkedIn Learning Access
• Established Performance Incentive Program
• HMO coverage for employees on day 1 (with pandemic coverage)
• Free HMO coverage for up to 3 qualified dependents
• Educational Assistance

Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.