Accounts Payable Specialist

New Options Worldwide; Davao City; On-site; PHP 469,000 - 759,000; Full time

Job summary

New Options Worldwide is seeking a Finance Officer – Accounts Payable in the Philippines to manage AP for a multi-entity Australian group. The role also supports month-end accounting, including journals, reconciliations, and statutory reporting, with alignment to Australian business hours.

The successful candidate will have 3–5 years AP/GL experience, a degree in Accountancy, GST/BAS knowledge, and proficiency in NetSuite, Charted AP Capture, and Excel.

Qualifications

• Bachelor's degree in Accountancy or related field.
• 3-5 years of experience in Accounts Payable and General Ledger/month-end accounting.
• Experience supporting Australian clients or Australian accounting requirements.
• Working knowledge of GST and BAS requirements.
• Experience preparing and reconciling balance sheet accounts.
• Excellent attention to detail and accuracy.
• Able to work effectively under tight month-end deadlines.

Responsibilities

• Triages and manages the AP inbox.
• Enter, code, and match supplier invoices to POs in NetSuite.
• Prepare weekly EFT payments and ad hoc payments.
• Send payment remittances to suppliers.
• Verify vendor bank-detail changes and prevent payment fraud.
• Reconcile supplier statements monthly and resolve invoice discrepancies.
• Manage creditor ageing and the Bills Approved report.
• Perform daily bank-feed matching.
• Complete bank and clearing account reconciliations for assigned entities.
• Post month-end journals (payments, accruals, prepayments).
• Prepare balance sheet reconciliations (AP control, bank, clearing, GRNI).
• Process and reconcile intercompany transactions.
• Prepare GST data for BAS and reports (TPAR, payment times).
• Support year-end activities and audits.

Skills

Accounting knowledge

Attention to detail

Deadline-driven

Australian client exposure

Education

Bachelor's degree in Accountancy

Tools

NetSuite

Charted AP Invoice Capture

Excel

Job description

Work Split: 60% Accounts Payable / 40% Accounting

Systems: NetSuite, Charted (AP Invoice Capture), Excel

Shift: Aligned with Australian Business Hours (AEST)

POSITION PURPOSE

The Finance Officer – Accounts Payable is responsible for maintaining an accurate, controlled, and timely accounts payable function across a multi-entity Australian group, while also supporting month-end accounting activities, including journals, reconciliations, and statutory reporting requirements.

The role requires strong attention to detail, sound accounting knowledge, and the ability to work effectively under tight month-end deadlines.

KEY RESPONSIBILITIES Accounts Payable – 60%

• Triage and manage the AP inbox.
• Enter, code, and match supplier invoices to purchase orders in NetSuite.
• Prepare weekly EFT payment runs and ad hoc payments.
• Send payment remittances to suppliers.
• Verify vendor bank-detail changes and follow appropriate controls to prevent payment fraud.
• Reconcile supplier statements monthly and resolve invoice discrepancies and supplier queries.
• Manage creditor ageing and the monthly Bills Approved report.
• Perform daily bank-feed matching.
• Complete bank and clearing account reconciliations for assigned entities.

Accounting – 40%

• Post month-end journals, including:
• Payment batch clearing
• Accruals
• Prepayments
• Prepare balance sheet reconciliations, including:
• AP control
• Bank
• Clearing
• GRNI
• Process and reconcile intercompany transactions.
• Prepare GST data for BAS.
• Prepare supplier data for TPAR and Payment Times Reporting.
• Support year-end activities and audit requests.
• Assist the Financial Controller with other accounting and reporting requirements as needed.

KEY PERFORMANCE OUTCOMES

The successful candidate will be expected to consistently achieve the following:

• AP cut-off and month-end close completed by Business Day 2 .
• Bank and clearing accounts reconciled by Business Day 1 , with nil unmatched items .
• Supplier statements reconciled within 7 working days of month-end .
• Balance sheet reconciliations completed and agreed to the ledger by Business Day 8 .
• Supplier bills are correctly coded and processed accurately the first time.
• No unverified vendor bank-detail changes are processed.
• AP records and reconciliations remain accurate, complete, and audit-ready.

CANDIDATE PROFILE

Essential Qualifications & Experience

• Bachelor's degree in Accountancy or a related accounting field.
• 3-5 years of relevant experience covering Accounts Payable and General Ledger/month-end accounting.
• Experience supporting Australian clients or Australian accounting requirements .
• Working knowledge of GST and BAS requirements.
• Experience preparing and reconciling balance sheet accounts .
• Excellent attention to detail and accuracy.
• Able to work effectively under tight month-end deadlines.