Accounts Payable Processor

Woodgrain Distribution; Philippines; On-site; PHP 305,000 - 365,000; Full time

Job summary

Woodgrain Distribution in Cebu City, Philippines, is hiring an Accounts Payable Processor to manage vendor invoices, post payments, and ensure timely processing. This office-based role reports to the Accounts Payable Supervisor and requires accuracy and reliability.

Responsibilities include handling PO, non-PO, freight, and international invoices; researching discrepancies; maintaining vendor data; and ensuring proper GL coding.

Qualifications

• Must communicate effectively in English, both written and spoken.
• HS diploma or GED required; higher education preferred.
• At least 1 year of office experience; AP experience preferred.
• Typing 45 WPM and 10-key accuracy will be tested.

Responsibilities

• Investigate and complete invoices assigned promptly and accurately.
• Post invoices of all types (PO, Non-PO, Freight, Down Payments, International).
• Ensure correct vendor categorization across thousands of vendors.
• Research, resolve, and code vendor checks; forward to Accounting for cashing.
• Audit 400+ daily invoices to ensure accurate information and GL coding.

Skills

English communication

Typing 45 WPM

Office experience

Accounts Payable knowledge

Accounting basics

Attention to detail

Education

High School Diploma or GED

Tools

Excel

Job description

Job Title: Accounts Payable Processor

Location: FLB Corporate Center - Archbishop Reyes Ave, Cebu Business Park, Cebu City, Cebu 6000

Gross Monthly Salary: PHP 30,000

Work Arrangement: Office Based

Work Schedule: Monday to Friday, 10:00pm to 7:00am (Philippine Time)

About Woodgrain:

Woodgrain is one of the top millwork operations in the world, with locations throughout the United States and Chile. With 70 years of quality manufacturing craftsmanship and service, Woodgrain is a top producer of mouldings, doors, and windows, as well as a premier distributor of specialty building products. Woodgrain Inc. is headquartered in Fruitland, Idaho with six divisions and over 45 manufacturing and warehouse facilities in the United States and South America. Since 1954, Woodgrain is proud to be family owned and operated.

Job Summary:

The Accounts Payable Processor 1 prepares and performs all the functions necessary to ensure timely and accurate payments are posted to vendor accounts while taking advantage of any discounts offered. These functions include receiving and uploading invoices into electronic system, researching invoices through various methods, posting of invoices in accounting systems, and gaining approval from responsible parties. This position reports to the Accounts Payable Supervisor and does not have supervisory responsibilities.

Duties & Responsibilities:

• Investigate and complete all invoices that are assigned in a timely and accurate manner
• Post invoices of all processing types, including Purchase Orders, Non-Purchase Orders, Freight Orders, Down Payments, and International
• Ensure accurate categorization of invoices across more than 8,000 individual vendors
• Research, resolve, and code checks received from vendors and deliver to Accounting department for cashing
• Audit 400+ daily invoices in an invoice capture center to ensure accurate information
• Validate the General Ledger (GL) coding and company code in correspondence with data on invoices to ensure expenses are allocated appropriately to each division
• Audit the department inquiry email inbox on a rotating schedule, ensuring that emails are assigned to the correct processors, approvers, and other parties
• Create and update blanket approval forms for assigned locations, including obtaining signatures for the correct party and filing in AP drive
• Maintain a high attention to detail while auditing and reviewing invoices posted through the automated software system
• Perform cross-reference between items billed on Purchase Order (PO) invoices against items listed on PO
• Complete verifications of new ACH vendor setups via telephone
• Collaborate with the Master Data team to ensure the vendor set up and information is valid
• Contact vendors to request refund checks when receiving a credit memorandum over identified threshold
• Maintain various logs and reports through electronics processes (i.e., Excel, computer software, etc.)

Requirements:

• Must be able to effectively communicate in English, both verbally and in writing.
• Must possess a High School Diploma or GED. Higher education is preferred
• Have at least 1 year of previous work experience in an office environment. Previous Accounts Payable (AP) experience is preferred
• Must be able to type 45 words per minute (WPM) and operate a 10 key accurately. Will be verified through a 1 minute typing test

Additional Skills:

• Excellent communication abilities and interpersonal skills to be leveraged across virtual platforms and in-person
• Strong customer service abilities and abilities to interact with professionalism, composure, and empathy
• Understanding of accounting principles and practices and basic math skills
• Ability to use standard office equipment
• Commitment to quality and achieving results that are oriented to detail and task completion