Accounts Payable Officer

MVP Asia Pacific Inc.; Angeles; On-site; PHP 446,000 - 614,000; Full time

Job summary

MVP Asia Pacific Inc, a leading outsourcing company located near Clark Freeport Zone, Pampanga, Philippines, is hiring an Accounts Payable Officer (Onsite). The role covers invoice processing, vendor communications, account reconciliation, and month-end closing support to ensure accurate financial records for the dealership group.

The successful candidate will have a Bachelor's degree in Accounting/Finance and 2–3 years' AP experience, with proficiency in Excel and DMS software (Pentana).

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 2–3 years of accounts payable or similar finance role, preferably automotive dealership.
• Experience in multi-franchise or multi-location setups is a plus.
• Proficiency in DMS software (Pentana) or similar.
• Proficiency in Microsoft Excel.
• Strong understanding of accounts payable processes and accounting principles.

Responsibilities

• Process vendor invoices and ensure correct coding, PO matching, and timely payments.
• Serve as main point of contact for supplier inquiries on payment status and discrepancies.
• Reconcile AP sub-ledger to the general ledger and prepare AP aging reports.
• Support month-end closing and ensure AP transactions are properly recorded and reconciled.
• Ensure compliance with dealership policies and regulatory standards; assist external audits.
• Maintain organized AP documentation and records for audits.

Skills

Attention to detail

Time management

Communication skills

Microsoft Excel

Education

Bachelor's degree in Accounting/Finance

Tools

Pentana DMS

Microsoft Excel

Job description

MVP Asia Pacific Inc

. is a leading outsourcing company located in the Clark Freeport Zone, Pampanga, Philippines. We were founded with the mission to connect highly skilled offshore professionals with businesses of all sizes across the globe—helping our clients scale with speed and excellence.

At MVP, we foster a culture of professionalism, innovation, and collaboration. Our people enjoy a supportive, growth-driven environment with opportunities for continuous learning, career development and work-life balance.

If you're driven, passionate about learning, and ready to make an impact, we'd love for you to join our growing team of MVPs!

Accounts Payable Officer (Onsite)

Job Description:

Invoice Processing & Payment:

• Receive, review, and process vendor invoices for goods and services provided to the dealership.
• Verify that invoices are correctly coded, match purchase orders, and are within agreed terms.
• Process payments for approved invoices, ensuring that payment schedules align with supplier terms and dealership cash flow.
• Ensure all payments are made in a timely and accurate manner to avoid late fees or disruption of services.

Vendor Relations & Communication:

• Act as the main point of contact for supplier inquiries related to payment status, discrepancies, and account issues.
• Maintain positive working relationships with suppliers to ensure seamless communication and prompt resolution of disputes.
• Coordinate with internal departments (e.g., Parts, Service, Sales) to resolve any discrepancies or issues related to invoices.

Account Reconciliation:

• Reconcile AP sub-ledger to the general ledger on a regular basis.
• Ensure accuracy and completeness of accounts payable records.
• Prepare and distribute AP aging reports to management and finance teams.
• Assist in month-end closing, ensuring all AP transactions are recorded and reconciled appropriately.

Compliance & Reporting:

• Ensure adherence to dealership financial policies and procedures, as well as compliance with tax regulations (e.g., GST).
• Maintain organized and accurate records of all transactions and payments.
• Provide support for external audits, ensuring all AP documentation is readily available and compliant with regulatory standards.

Document Management:

• Ensure all AP documentation, including invoices, receipts, and payment confirmations, are filed and stored according to dealership procedures.
• Keep records up to date for audit purposes.

Qualifications:

• Bachelor's degree in Accounting, Finance, or any related field.
• 2-3 years of experience in accounts payable or a similar finance-related role, preferably in an automotive dealership environment.
• Experience working in a multi-franchise or multi-location setup is a plus.
• Proficiency in DMS software (e.g. Pentana) preferred or any similar software used in local (Philippine) car dealerships.
• Proficiency in Microsoft Excel.
• Strong understanding of accounts payable processes and accounting principles.
• Ability to work under pressure and meet deadlines in a fast-paced environment.
• High attention to detail and ability to spot discrepancies in financial data.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.