Accounts Payable Associate Ii

Advanced Energy; Philippines; On-site; PHP 300,000 - 480,000; Full time

Job summary

Advanced Energy in the Philippines is seeking an Accounts Payable Associate II to support One Financial Shared Services. The role focuses on accurate expense reimbursements, vendor invoicing, and compliant AP processing, aligning with corporate policies and month-end close activities.

The ideal candidate will have experience in AP, strong attention to detail, and the ability to work with cross-functional teams to resolve discrepancies and drive process improvements across the finance

Qualifications

• 3+ years in accounts payable or expense processing.
• Attention to detail and strong time management.
• Familiarity with travel and reimbursement policies.

Responsibilities

• Process employee expense reimbursement claims accurately and efficiently, ensuring completeness and proper supporting documentation.
• Review and validate expense reports, invoices, and receipts for authenticity, policy compliance, and accuracy.
• Ensure adherence to travel, corporate credit card, reimbursement, and financial policies to prevent non-compliant or irregular claims.
• Record expense reimbursement transactions accurately in the financial system and ensure timely account posting.
• Communicate with employees and stakeholders to address reimbursement-related inquiries and provide policy guidance.
• Coordinate with internal departments to resolve issues related to expense submissions, approvals, and payment processing.
• Reconcile assigned general ledger accounts and investigate discrepancies promptly.
• Support monthly, quarterly, and annual financial closing activities related to expenses and accounts payable.
• Prepare and provide reports and supporting documents for internal and external audits.
• Participate in process improvement initiatives to enhance efficiency and accuracy within Accounts Payable.

Skills

Accounts payable

Expense reimbursements

Financial reconciliation

Month-end closing

Tools

ERP software

General ledger software

Job description

Accounts Payable Associate II

Company : Advanced Energy Job Type : Full Time Philippines

Job Description - Accounts Payable Associate II

ABOUT ADVANCED ENERGY

Advanced Energy (Nasdaq: AEIS) is a global leader in the design and manufacturing of highly engineered, precision power conversion, measurement and control solutions for mission-critical applications and processes. AE's power solutions enable customer innovation in complex applications for a wide range of industries including semiconductor equipment, industrial, manufacturing, telecommunications, data center computing and healthcare. Advanced Energy has devoted four decades to perfecting power for its global customers and is headquartered in Denver, Colorado.

WHY BE A PART OF ADVANCED ENERGY?

Some people say it's like working in the best of two worlds. We operate like an agile, growing, small company - you can see your work make a difference to the company every day. Things move quickly and you can see and feel it. At the same time, we're a global company founded in 1981 and have been publicly traded for more than 28 years. We have a strong cash position, deep trust and partnership with leading customers, a global best-in-class operations capability, and a proven leadership team. We have a track record and resources to make things happen both organically and inorganically. Being part of a nimble company with a solid foundation attracts team members that are capable, driven and like a challenge. Our employees collaborate and know how to have fun inventing, working, building and winning together. At our core, we are Advanced Energy - powering the future, together.

POSITION SUMMARY

The Accounts Payable Associate is responsible for supporting One Financial Shared Services for Artesyn Embedded Technologies Inc. and its subsidiaries by ensuring accurate, timely, and compliant processing of employee expense reimbursements and accounts payable transactions. The role involves reviewing and validating expense claims, maintaining accurate financial records, reconciling related accounts, and supporting month-end closing and audit activities. The position also contributes to process improvement initiatives that enhance efficiency, compliance, and operational excellence across the organization.

RESPONSIBILITIES

• Process employee expense reimbursement claims accurately and efficiently, ensuring completeness and proper supporting documentation.
• Review and validate expense reports, invoices, and receipts for authenticity, policy compliance, and accuracy.
• Ensure adherence to company travel, corporate credit card, reimbursement, and financial policies to prevent non-compliant or irregular claims.
• Record expense reimbursement transactions accurately in the financial system and ensure timely account posting.
• Communicate with employees and stakeholders to address reimbursement-related inquiries and provide guidance on company policies and procedures.
• Coordinate with internal departments to resolve issues related to expense submissions, approvals, and payment processing.
• Reconcile assigned general ledger accounts and investigate discrepancies in a timely manner.
• Support monthly, quarterly, and annual financial closing activities related to expenses and accounts payable.
• Prepare and provide reports and supporting documents required for internal and external audits.
• Participate in process improvement initiatives to enhance efficiency, standardization, and accuracy within the Accounts Payable function.
• Maintain confidentiality and integrity of financial data and records at all times.
• Complies at all times with Safety and Quality standards.