Accounts Payable Assistant

Bank of China (Hong Kong); Taguig; On-site; PHP 300,000 - 600,000; Full time

Job summary

Bank of China (Hong Kong) is seeking a Finance Associate in Manila to manage expense processing and reporting for the local branch. The role includes timely expense recording, payments in the FMS system, and filing invoices and receipts.

You will monitor budgets, support fixed asset records, manage float items, ensure procurement compliance, and meet Head Office reporting deadlines. A finance degree and at least two years in banking or financial services are required.

Qualifications

• University degree in Finance/Accountancy or related field.
• Background in accounting, banking, or management of financial institutions.
• At least 2 years’ experience in the industry.

Responsibilities

• Process and record expenses accurately in the FMS system.
• File invoices, expense tickets, receipts and other vouchers.
• Monitor outstanding AR/AP balances and create expense reports.

Education

University degree in Finance/Accountancy

Background in accounting/banking/management of financial institutions

Job description

Role Purpose/ Objective:

To provide financial information on a timely manner and ensure compliance of the bank withy all applicable financial guidelines, financial management processes, applicable standards and regulatory policies as well as proper maintenance of financial records.

Duties and Responsibilities:

1. Expense processing and payment

• Responsible for times and accurate processing and recording of expenses
• Responsible for the processing of expense payments in FMS system
• Responsible for filing the relevant invoices, expense tickets, receipts and other vouchers
• Responsible for monitoring the outstanding AR/AP balances
• Responsible for creating the reports related to expenses

2. Expense monitoring

• Responsible for expenses budget analysis of the branch on the monthly basis
• Responsible for department expenses budget monitor on the monthly basis

3. Tax

• Responsible for the preparation of regular tax filings, payments, and booking in a timely and accurate manner
• Responsible for documentation and safekeeping of tax payment and tax entries preparation.

4. Reporting

• Responsible for communicating long outstanding balances to concerned departments actions
• Responsible for ensuring that bank reconciling items are timely addressed and corrected
• Responsible for submission of Head Office reports within the deadline

5. Fixed Asset Management

• Responsible for fixed asset maintenance in FMS
• Responsible for overseeing the inventory count of FFE items and ensuring reconciliation with Accounting records.
• Responsible for creating the reports related to fixed assets.

6. Float Management

• Responsible for monitoring and resolving float items related to the department

7.Procurement

• Responsible for ensuring compliance to bank's procurement policies and procedures
• Responsible for reviewing and updating of policies and procedure related to procurement, expenses and supplier management.

Job Specifications:

• University degree in Finance/ Accountancy
• with background in accounting/banking/management of financial institutions or other related areas
• At least 2 years’ experience gained form the above industry