Accounts payable Assistant

Niccolo Hotels; Manila, Hinoba-an; On-site; PHP 240,000 - 360,000; Full time

Job summary

Marco Polo Ortigas Manila is seeking an Accounts Payable Assistant to provide financial and administrative support for the AP function within our hotel operations.

You will verify invoices, manage payments, and collaborate with the AP Supervisor and Chief Accountant to ensure accurate entries, tax compliance, and timely vendor payments. A Bachelor's degree in Accounting and 1–2 years of experience are preferred, especially in hospitality.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 1–2 years in Accounts Payable or general accounting, hospitality preferred.
• Knowledge of basic accounting principles, taxation, and internal controls.
• Proficient with MS Office and accounting systems.

Responsibilities

• Verify invoices via three-way matching and update vendor ledgers.
• Prepare payments, weekly cheque runs, and maintain cheque records.
• Coordinate with AP Supervisor and Chief Accountant for entries and tax compliance.
• Support month-end closing with accruals and financial reporting.
• Keep organized, confidential records of paid invoices.

Skills

Attention to detail

Organizational skills

Deadline oriented

Communication skills

Education

Bachelor’s degree in Accounting/Finance

Tools

Microsoft Excel

Accounting software

Job description

Bring your skills and experience to roles that can make an impact to our guests and colleagues. Join us.

Responsibility

The Accounts Payable Assistant is responsible for providing financial and administrative support to ensure the effective, efficient, and accurate operation of the Accounts Payable function. This role adheres to the policies, procedures, and standards of Marco Polo Hotel Ortigas Manila, ensuring that all payables are processed in compliance with established controls and are paid accurately and on time to vendors.

Key Responsibilities:

• Process Accounts Payable transactions by verifying invoices through three-way matching (Sales Invoice, Receiving Report, Purchase Order) and uploading verified entries to maintain up-to-date vendor ledgers.
• Prepare and manage payments including weekly cheque runs, disbursement reports, manual cheque preparation, and maintaining accurate cheque records.
• Coordinate with the AP Supervisor and Chief Accountant to ensure accurate accounting entries, tax compliance, and proper processing of RFPs, expense liquidations, and cash advances.
• Assist in month-end closing by ensuring all invoices are posted, preparing accrual journal entries, and supporting accurate financial reporting.
• Maintain organized records of paid invoices and related documents, ensuring confidentiality and professional conduct in all payable-related matters.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• At least 1–2 years of experience in Accounts Payable or general accounting, preferably in the hospitality industry.
• Knowledge of basic accounting principles, taxation, and internal controls.
• Proficient in Microsoft Office applications and accounting systems
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Good communication and interpersonal skills, with the ability to work effectively in a team.
• High level of integrity and commitment to confidentiality.

Marco Polo Ortigas Manila is an equal opportunity employer commited to diversity and inclusion in workplace. We strongly discourage discrimination and harassment of any manner with regards to race, color, sex, religion, national origin, sexual orientation, genetic information, disability, pregnancy, or any other protected characteristic as outlined by our local laws.

Equal opportunities are extended to all candidates and the information provided will be used for the consideration of your application. All personal data collected will be for recruitment purposes only.