Accounts Payable and Travel & Expense Lead (Thai)

Copeland Philippines, Inc; Quezon City; On-site; PHP 1,200,000 - 1,800,000; Full time

Job summary

Copeland Philippines, Inc is seeking a skilled AP & T&E Lead for its Global Business Services in Quezon City. The role encompasses overseeing a team within the Accounts Payable and Expense department, ensuring compliance with internal controls, and managing invoice verification and payment authorizations.

The ideal candidate will have 7+ years of experience in financial management, with strong leadership abilities and proficiency in Oracle. Join us in fostering a performance-driven environment with a focus on accuracy and efficiency.

Qualifications

• 7+ years of relevant experience in accounts payable, expense auditing, or financial management.
• 2+ years in a management position.
• Experience managing a team in a high-volume, fast-paced environment.

Responsibilities

• Oversee the daily functions of a team within the Accounts Payable and Expense department.
• Ensure compliance with regulatory standards and company policies.
• Develop, implement, and uphold systems, procedures, and policies within accounts payable.

Skills

Detail-oriented

Leadership

Communication

Microsoft Office Suite

Financial auditing

Education

Bachelor’s degree in Finance, Accounting, Business Administration, or a related field

Tools

Oracle

Job description

Role and Responsibilities

We are seeking a highly skilled AP & T&E Lead within our Global Business Services. This role will be responsible for overseeing operations of a team within the Accounts Payable and Expense department, which encompasses invoice verification, payment authorizations, auditing employee expense reports, and managing corporate credit cards. It involves supervising an AP and T&E team, ensuring the adherence to designed processes and controls.

Accountabilities

• Oversee the daily functions of a team of 5 – 20 within the Accounts Payable and Expense department
• Support the establishment and maintenance of a stringent control environment that aligns with the company's internal control framework and global policy
• Review and authorize invoices and payment proposals to ensure they are processed accurately and promptly
• Set goals for the accounts payable team that are in line with the company's financial objectives
• Develop, implement, and uphold systems, procedures, and policies within accounts payable to enhance accuracy and efficiency
• Ensure timely and precise monthly, quarterly, and year-end closings related to accounts payable
• Address escalated accounts payable inquiries from vendors and internal teams
• Assist with financial audits related to accounts payable
• Manage the auditing of employee expense reports to ensure compliance with the expense policy, responding to escalated reports as needed
• Lead the development and execution of training sessions for employees on the Concur expense system, emphasizing best practices for accurate and timely expense reporting
• Conduct and oversee periodic compliance audits of expense reports to ensure adherence to local and global policies, addressing any discrepancies or issues identified
• Manage the ordering process for corporate credit cards, ensuring that each employee's eligibility is verified prior to approval
• Review corporate credit card accounts regularly to identify and resolve discrepancies, adjust credit limits as needed, and cancel or deactivate cards when appropriate
• Monitor and report on metrics, and propose strategies to meet KPIs and SLAs
• Ensure compliance with regulatory standards and company policies
• Train, mentor, and assess the performance of AP & T&E staff
• Work with various departments within GBS to ensure smooth end-to-end processing
• Foster and maintain strong relationships with vendors and other stakeholders

Essential Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
• 7+ years of relevant experience in accounts payable, expense auditing, or financial management
• 2+ years in a management position
• Highly detail-oriented with the ability to work under tight deadlines
• Experience managing a team in a high-volume, fast-paced environment
• Strong leadership and communication skills
• Highly proficient with Microsoft Office Suite
• Familiarity with financial software and Oracle
• Expert level understanding of payables and expense processes and best practices
• Fluency in English and proficiency in Thai, both spoken and written, is required

Preferred Qualifications

• Master’s degree in a relevant field or Chartered Accountant designation
• Technical Skills and Knowledge
• Languages proficiency

Equal Opportunity

Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.