Accounts Payable Associate (Travel and Expense)

Private Advertiser; Pasay; On-site; PHP 420,000 - 640,000; Full time

Job summary

Private Advertiser in Philippines (Pasay area) is seeking an AP Associate (Travel and Expense) to review employee expenses, ensure timely submission, and approve expense reports under T&E policies. You will enforce compliance, enroll users in the expense system, and support audits with CI teams.

A Finance degree and 2–3 years in T&E/audit are preferred. The role emphasizes end-to-end T&E process ownership, data-driven root-cause analysis, and collaboration with employees and managers to

Qualifications

• University degree holder in Finance
• With General Accounting and Compliance Audit background preferred
• Hands on experience on expense management systems, preferably in IExpense
• 2 – 3 years relevant professional experience, preferably Travel and Expense and Internal Controls.

Responsibilities

• Timely review of expenses filed by the employees through IExpense
• Manage the end to end T&E function ensuring employee compliance in managing company expenses relevant to applicable T&E policies and guidelines
• Collaborates with the employees and line managers in the timely submission of expense, and the review and approval of expense reports, respectively
• Ensures employees are enrolled in the expense management system
• Embeds spend – related policies in the audit rules
• Performs root cause analysis on recurring T&E issues and works in identifying and implementation of sustainable solutions
• Leads in the creation of information and insight on the result of T&E performance within area of scope
• Identifies process gaps/red flags in the process through the use of large data and works to mitigate impact
• Ensures compliance to the policies to mitigate process risks within area of operations
• Partners with Continuous Improvement Team to identify and lead CI initiatives within area of scope
• Provides support during audit engagement within the area of scope, including securing documentation requirements
• Supports process documentation within area of scope
• Provides assistance in ad hoc projects/ activities as needed

Skills

T&E process

Data analysis

Compliance

Communication

MS Office

Problem solving

Time management

Attention to detail

Education

Finance degree

Auditing background

Job description

Here’sthe differenceyou’llmake

As AP Associate (Travel and Expence), you are responsible to review the employee relevant expenses. This role ensure timely submission, review and approval of expense report by the employees and line managers, respectively. The operator ensures compliance to company policies and guidelines in expense submission.

What you'll do

• Timely review of expenses filed by the employees through IExpense

• Manage the end to end T&E function ensuring employee compliance in managing company expenses relevant to applicable T&E policies and guidelines.

• Collaborates with the employees and line managers in the timely submission of expense, and the review and approval of expense reports, respectively

• Ensures employees are enrolled in the expense management system

• Embeds spend – related policies in the audit rules

• Performs root cause analysis on recurring T&E issues and works in identifying and implementation of sustainable solutions.

• Leads in the creation of information and insight on the result of T&E performance within area of scope.

• Identifies process gaps/red flags in the process through the use of large data and works to mitigate impact.

• Ensures compliance to the policies to mitigate process risks within area of operations.

• Partners with Continuous Improvement Team to identify and lead CI initiatives within area of scope

• Provides support during audit engagement within the area of scope, including securing documentation requirements

• Supports process documentation within area of scope

• Provides assistance in ad hoc projects/ activities as needed

You'll thrive in this role if you

Education/ Experience:

• University degree holder in Finance

• With General Accounting and Compliance Audit background preferred

• Hands on experience on expense management systems, preferably in IExpense

• 2 – 3 years relevant professional experience, preferably Travel and Expense and Internal Controls.

Knowledge, Skills and Abilities:

• Thorough understanding of the end-to-end Travel and Expense process.

• Ability to work under pressure and commit to timelines whilst ensuring right first time result.

• Ability to work with around large volume of data

• Organized and demonstrates accuracy and efficiency in managing tasks.

• Proficiency in problem solving techniques.

• Ability to navigate and forecast process performance within large data sets.

• Ability to work in a diverse environment and demonstrate collaboration in a dynamic environment

• Strong written and oral communication and presentation skills

• Ability to adapt to changing environment, processes and systems

• Ability to demonstrate Continuous Improvement mindset

• Ability to demonstrate Growth mindset

• Proficiency on Risk and Controls Management

• Intermediate proficiency level in MS Office applications