Accounts Payable/ Accounting Admin Virtual Assistant (Clark, Night Shift)

JOBS360; Mabalacat; On-site; PHP 502,000 - 725,000; Full time

Benefits offered by this job

HMO upon regularization

12 paid annual leave credits

Equipment provided

Referral Incentives

Statutory Benefits: Maternity, Patern​

OT and Premium Pays

Job summary

Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing staffing and administrative support for international companies. We are seeking an Accounts Payable/ Accounting Admin Virtual Assistant to manage AP functions, reconciliations, journal entries, and monthly reporting for a US-based real estate client.

The role requires 3–5 years of AP experience, a relevant degree, and the ability to work USA hours (8AM–5PM PST) with on-site Clark support if needed.

Qualifications

• 3–5 years of general accounting and accounts payable experience.
• Bachelor's degree (Accounting or Finance preferred).
• Experience with cloud-based accounting software (Entrata preferred).
• Willingness to work USA-based hours (8am–5pm USA PST) and Clark on-site if needed.

Responsibilities

• Upload, code, and process invoices.
• Review for duplicate invoices before processing.
• Review for prior balances to ensure correct invoice amounts get paid.
• Create new vendor profiles, including uploading W-9 and insurance documentation.
• Assist in processing and printing checks.
• Upload Positive Pay files to bank.
• Research missing invoices or vendor discrepancies.
• Assist in annual 1099 filings.
• Complete monthly bank reconciliations across accounts within the first 5 business days of the month.
• Assist with booking general journal entries as needed.

Skills

Communication skills

Team player

MS Excel

Entrata

US hours coordination

Education

Bachelor's degree in Accounting/Finance

Tools

Entrata

Excel

Job description

About the role

Accounts Payable/ Accounting Admin Virtual Assistant to support a US-based real estate client. You will be responsible for all accounts payable functions for assigned divisional portfolios, complete monthly bank reconciliations, assist with general journal entries, roll forward monthly distribution calculations, generate monthly financial reporting packs, and support ad-hoc administrative projects.

Key responsibilities

• Upload, code, and process invoices
• Review for duplicate invoices prior to processing
• Review for previous balances to ensure correct invoice amounts get paid
• Create new vendor profiles, including uploading W-9 and insurance documentation
• Assist in processing and printing checks
• Upload Positive Pay files to bank
• Research missing invoices or vendor discrepancies
• Assist in annual 1099 filings
• Complete monthly bank reconciliations across independent accounts and large comingled funds within the first 5 business days of the month
• Assist with booking general journal entries as needed

About you

• 3-5 years of general accounting and accounts payable experience
• Bachelor's degree (Accounting or Finance preferred)
• Ability to work USA based hours, specifically 8AM-5PM USA PST (11PM-8AM PH Time)
• Ability to work on-site at Clark if needed
• US real estate industry experience is a plus
• Ability to multi-task and handle differing projects timely and efficiently
• Ability to rollforward workpapers with minimal guidance
• Understanding of monthly accounting cycle processes
• Strong Verbal and Written Communication Skills and a Team Player
• Well versed in Microsoft Excel
• Experience using cloud-based accounting software (Entrata preferred)

Benefits

• HMO upon regularization
• 12 paid annual leave credits
• Equipment provided
• Referral Incentives – Get rewarded for bringing top talent to the team via referral program
• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays

About us

Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.