Accounts Assistant (Finance)

Level Up Talent Solutions; Cebu City; On-site; PHP 260,000 - 420,000; Full time

Job summary

Level Up Talent Solutions is seeking an Accounts Assistant to support day-to-day finance operations, ensuring invoices are processed accurately and on time, and supplier accounts are maintained.

The role collaborates with the Management Accountant and Finance Manager to maintain accurate records, support payments, and ensure smooth month-end close while meeting deadlines.

Qualifications

• Previous experience in Accounts Payable, Accounts Assistant, or Finance Assistant roles.
• Experience using accounting software; QuickBooks or Beanworks is an advantage.
• Strong attention to detail with accurate data entry and reconciliation.
• Ability to manage high-volume transactional work and meet tight deadlines.

Responsibilities

• Accounts Payable & Invoice Processing: Manage the accounts inbox and respond to supplier queries and invoices.
• Upload and code supplier invoices in Beanworks, route for approval, and follow up on sign-offs.
• Perform monthly supplier statement reconciliations to ensure accuracy.
• Manage AMEX and RBS credit card processes, including statements and allocations in QuickBooks.
• Payments & Banking: Prepare weekly payment runs, verify delivery dates and balances in QuickBooks.
• Process payments through RBS and AMEX across GBP, EUR, and USD accounts.
• Post weekly bank postings across GBP, EUR, USD, and HSBC accounts.
• Month-End & Financial Reporting: Prepare creditor analyses and reconciliations; assist with balance sheet tasks.

Skills

Attention to detail

Communication skills

Time management

Team coordination

Tools

QuickBooks

Beanworks

Microsoft Excel

Job description

Cebu City, Philippines | Posted on 10/19/2026

At Level Up Talent Solutions, we believe great work starts with feeling supported, trusted, and valued.

We are a people-focused talent company that connects skilled professionals with meaningful long-term opportunities. Our goal is to create an environment where you can do your best work, continue growing, and feel confident in the role you play within a team.

When you join Level Up Talent Solutions , you are not just filling a position. You are becoming part of a community that values clear communication, consistency, and mutual respect. We work closely with you to understand your strengths, your experience, and the type of work environment where you can thrive.

We support our talents through structured onboarding, ongoing guidance, and realistic expectations. You will always know what success looks like and who to turn to when you need support. We believe that when talents feel aligned and empowered, everyone succeeds.

At Level Up Talent Solutions, growth is not only about skills. It is about confidence, stability, and building a career you can be proud of.

We are here to help you level up.

Job Description

Job Description

Level Up Talent Solutions is looking for an Accounts Assistant to support the day-to-day finance operations of the organization, ensuring invoices are processed accurately and on time, payments are prepared and executed efficiently, and supplier accounts are properly maintained.

The role will work closely with the Management Accountant and Finance Manager and will play an important part in maintaining accurate financial records, supporting payment and banking activities, and ensuring smooth and timely finance operations.

The successful candidate will be highly organized, detail-oriented, and comfortable managing high-volume transactional work while meeting strict payment and month-end deadlines.

Key Responsibilities:

Accounts Payable & Invoice Processing

Manage the accounts inbox and respond promptly to supplier queries, invoices, and statement requests.

Upload and code supplier invoices in Beanworks , route invoices for approval, and follow up on outstanding sign-offs.

Perform monthly supplier statement reconciliations to ensure accounts are accurate and up to date.

Manage the AMEX and RBS credit card process , including statements, receipts, supporting notes, and allocation in QuickBooks .

Payments & Banking

Prepare the weekly payment run, including delivery date checks and balance verification against QuickBooks.

Process payments through RBS and AMEX across GBP, EUR, and USD accounts.

Prepare and send payment remittances to suppliers following each payment run.

Coordinate with the Buying & Merchandising team regarding payment timing and priorities.

Complete weekly bank postings across GBP, EUR, USD, and HSBC accounts.

Conduct weekly cash reviews, monitor account balances, and promptly flag potential concerns.

Month-End & Financial Reporting

Prepare monthly creditor analysis and ensure payments are correctly allocated.

Conduct monthly packaging and materials invoice checks and reconcile them against stock counts.

Process weekly staff expenses, ensuring receipts and required approvals are complete.

Support the Management Accountant with month-end balance sheet reconciliations.

Assist with audit requirements and other finance-related tasks as needed.

Requirements

Qualifications:

Previous experience in an Accounts Payable, Accounts Assistant, or Finance Assistant role.

Experience using accounting software; QuickBooks or Beanworks experience is an advantage.

Strong attention to detail with an accurate and methodical approach to data entry and reconciliation.

Ability to manage high-volume transactional work while meeting tight deadlines.

Good communication skills with the ability to coordinate effectively with internal teams and external suppliers.

Strong working knowledge of Microsoft Excel.

Ability to work independently while collaborating effectively with the wider Finance team.