Accounts Assistant

Polestar Marine Consultants Pte Ltd; Lapu-Lapu; On-site; PHP 180,000 - 300,000; Full time

Job summary

Polestar Marine Consultants Pte Ltd in Cebu, Philippines, seeks an Accounts Assistant to support daily accounting and finance operations. You will assist with AP/AR, invoicing, reconciliations, and expense processing, contributing to timely financial reporting.

Ideal candidates hold a Diploma/BA in Accounting or Finance and have 2–3 years of relevant experience. Proficiency in Excel/Google Sheets is expected; knowledge of Xero is a plus.

Qualifications

• Diploma or Bachelor’s in Accounting, Finance, or related field.
• 2–3 years of relevant accounting experience preferred.
• Solid understanding of basic accounting principles.

Responsibilities

• Assist with accounts payable and accounts receivable activities.
• Prepare, process, and maintain customer and supplier invoices.
• Check invoices, supporting documents, and payment details for accuracy.
• Assist with bank and account reconciliations.
• Monitor outstanding receivables and follow up on overdue payments.
• Prepare payment requests and supporting documents for management approval.
• Bookkeeping – record accounting transactions and supporting documents.
• Process and verify employee expense claims and reimbursements.
• Assist with monthly accounting closing and preparation of financial reports.
• Maintain filing and organization of accounting records.
• Liaise with customers, suppliers, banks, and internal staff on finance matters.
• Support external accountant and related activities.
• Perform other accounting and administrative duties as assigned.

Skills

Attention to detail

Organizational skills

Time management

Independent worker

Communication skills

Education

Diploma/BA in Accounting or Finance

Tools

Xero

Excel

Google Sheets

Job description

We are looking for a detail-oriented and organized Accounts Assistant to support our day-to-day accounting and finance operations in Cebu, Philippines. The successful candidate will assist with accounts payable and receivable, invoice processing, payment documentation, reconciliations, expense claims, and general accounting administration. Knowledge or have previous experience in Xero accounting software is an advantage.

Key responsibilities

• Assist with accounts payable and accounts receivable activities.
• Prepare, process, and maintain customer and supplier invoices.
• Check invoices, supporting documents, and payment details for accuracy.
• Assist with bank and account reconciliations.
• Monitor outstanding receivables and follow up on overdue payments when required.
• Prepare payment requests and supporting documents for management approval.
• Bookkeeping - record and maintain accounting transactions and supporting documentation.
• Process and verify employee expense claims and reimbursements.
• Assist with monthly accounting closing and preparation of financial reports.
• Maintain proper filing and organization of accounting records.
• Liaise with customers, suppliers, banks, and internal staff on finance-related matters.
• Support the external accountant and other accounting-related activities.
• Perform other accounting and administrative duties as assigned.

About you

• Diploma or Bachelor’s degree in Accounting, Finance, or a related field.
• At least 2–3 years of relevant accounting experience preferred.
• Good understanding of basic accounting principles.
• Experience with accounting software and Microsoft Excel/Google Sheets.
• Good attention to detail and accuracy in handling financial information.
• Good organizational and time-management skills.
• Able to work independently and meet deadlines.
• Good written and verbal communication skills.
• Honest, responsible, and able to handle confidential financial information.

Negotiable, commensurate with qualifications and relevant experience.