ACCOUNTING ASSOCIATE

ITAL DESIGN FURNITURE DEPOT; Quezon City; On-site; PHP 250,000 - 420,000; Full time

Job summary

ITAL DESIGN FURNITURE DEPOT is seeking an Accounting Associate to manage AP and AR processes, ensuring accurate recording, timely payments, and proper documentation according to company policies.

The role requires handling supplier invoices, billing statements, and reconciliation of accounts, with a focus on accuracy and confidentiality. Collaboration with Purchasing, Sales, and other departments is essential to resolve discrepancies and support monthly closings.

Qualifications

• Bachelor degree in accountancy or related field.
• 1–2 years in AP/AR is an advantage.
• Knowledge of basic accounting principles and reconciliation.
• Proficient in Excel and MS Office.
• Experience with accounting software or ERP is a plus.
• Detail-oriented, organized, and able to handle numerical data.
• Good communication and problem-solving skills.
• Trustworthy with confidential information.

Responsibilities

• Process and verify supplier invoices and payment requests.
• Prepare payment vouchers and monitor scheduled payments.
• Maintain AP records and supplier ledgers.
• Monitor payables within approved terms.
• Reconcile supplier statements.
• Prepare and issue sales invoices and AR statements.
• Monitor customer balances and collect overdue accounts.
• Reconcile customer accounts and investigate discrepancies.
• Assist in monthly closings and accounting reports.
• Maintain confidential financial documentation.

Skills

Excel proficiency

Accounting knowledge

Communication skills

Attention to detail

Confidentiality and integrity

Education

Bachelor of Science in Accountancy / Accounting Technology / Financial Management or related field

Tools

ERP systems

Accounting software

Job description

I. JOB SUMMARY

The Accounting Associate (AP & AR) is responsible for handling and monitoring the company's Accounts Payable and Accounts Receivable transactions, ensuring accurate recording, timely processing of payments and collections, proper documentation, and reconciliation of financial records in accordance with company policies and accounting procedures.

II. DUTIES AND RESPONSIBILITIES

A. Accounts Payable (AP)

1. Process and verify supplier invoices, billing statements, purchase orders, and other payment requests.

2. Ensure that all invoices and supporting documents are complete, accurate, and properly approved.

3. Prepare payment vouchers and monitor scheduled payments to suppliers and service providers.

4. Maintain and update accounts payable records and supplier ledgers.

5. Monitor outstanding payables and ensure payments are processed within approved payment terms.

6. Coordinate with Purchasing, Warehouse, and other departments regarding invoice discrepancies and payment concerns.

7. Reconcile supplier statements against company records.

B. Accounts Receivable (AR)

1. Prepare and issue sales invoices, billing statements, and other accounts receivable documents as assigned.

2. Monitor customer accounts and outstanding balances.

3. Conduct regular follow-ups on overdue accounts and pending collections.

4. Record and monitor customer payments and ensure proper application to outstanding invoices.

5. Prepare accounts receivable aging reports and collection monitoring reports.

6. Reconcile customer accounts and investigate discrepancies in payments and balances.

7. Coordinate with Sales and other concerned departments regarding collection concerns.

C. General Accounting and Administrative Responsibilities

1. Maintain organized and updated accounting files and transaction records.

2. Assist in monthly account reconciliation and preparation of accounting reports.

3. Ensure accurate encoding and posting of financial transactions in the accounting system.

4. Assist during month-end and year-end closing activities.

5. Ensure confidentiality and proper handling of financial documents and company information.

6. Perform other accounting-related duties as may be assigned by the immediate superior.

III. QUALIFICATIONS

1. Graduate of Bachelor of Science in Accountancy, Accounting Technology, Financial Management, or any related course.

2. With at least 1–2 years of experience in Accounts Payable and/or Accounts Receivable is an advantage.

3. Knowledgeable in basic accounting principles, AP and AR processes, and account reconciliation.

4. Proficient in Microsoft Excel and other MS Office applications.

5. Experience using accounting software or ERP systems is an advantage.

6. Detail-oriented, organized, and capable of handling numerical data accurately.

7. Good communication, coordination, and problem-solving skills.

8. Trustworthy and able to handle confidential financial information.