ACCOUNTING STAFF - AR/AP

FINEX.PH LENDING SOLUTIONS CORP; Makati; On-site; PHP 300,000 - 420,000; Full time

Job summary

FINEX.PH Lending Solutions Corp. is seeking an Accounting Staff – AP/AR to support day-to-day accounting operations and financial reporting.

The role covers accounts payable, accounts receivable, loan-related collections, billing, and reconciliations in a fast-paced lending environment. The ideal candidate is detail-oriented, numerically proficient, and organized, with a solid understanding of accounting principles and the ability to ensure transactions are recorded accurately and on time.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 1–2 years of accounting experience is preferred.
• Experience in AP/AR, bookkeeping, banking, or financial services is advantageous.
• Proficiency in Excel or Google Sheets and strong numerical skills.
• Strong attention to detail and confidentiality.
• Ability to work independently in a fast-paced lending environment.

Responsibilities

• Process and record supplier invoices, bills, reimbursements, and other payables.
• Record customer and borrower receivables and apply payments to correct accounts.
• Prepare AP vouchers and supporting schedules for review and approval.
• Perform bank and account reconciliations and resolve discrepancies.
• Assist in month-end close, reporting, and aging analyses.
• Maintain organized accounting records and documentation.
• Coordinate with departments to resolve discrepancies with payments.
• Support tax filings, audits, and regulatory submissions.

Skills

Attention to detail

Numerical accuracy

Organizational skills

Time management

Analytical skills

Problem solving

Communication skills

Independent work

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Excel/Google Sheets

ERP systems

LMS

Job description

JOB SUMMARY

FINEX.PH Lending Solutions Corp. is looking for a detail-oriented and organized Accounting Staff – Accounts Payable/Accounts Receivable (AP/AR) to support the Company's day-to-day accounting operations and financial reporting requirements.

The Accounting Staff – AP/AR will be responsible for processing and monitoring accounts payable, accounts receivable, loan-related collections and receipts, disbursements, billing, payment applications, reconciliations, and accounting records. The role will work closely with Finance, Operations, Credit, Collections, and Management to ensure that financial transactions are recorded accurately, completely, and on time.

The ideal candidate is detail-oriented, numerically proficient, organized, reliable, and highly accountable, with a good understanding of accounting principles and the ability to work accurately in a fast-paced lending environment.

KEY RESPONSIBILITIES

Accounts Payable (AP)

• Process and record supplier invoices, bills, reimbursements, and other Company payables accurately and on time.
• Verify invoices, billing statements, purchase documents, and supporting documentation before processing.
• Match invoices against approved purchase requests, purchase orders, receipts, or other applicable supporting documents.
• Prepare accounts payable vouchers and supporting schedules for review and approval.
• Monitor due dates and maintain an updated schedule of outstanding payables.
• Coordinate with departments and suppliers regarding invoice discrepancies, missing documents, and payment concerns.
• Prepare payment requests and supporting documents in accordance with Company approval procedures.
• Maintain accurate and organized AP records and supporting documents.
• Monitor recurring expenses and ensure timely processing of regular Company obligations.
• Assist in monthly AP reconciliation and aging analysis.
• Ensure that all AP transactions are properly recorded in the Company's accounting system.

Accounts Receivable (AR)

• Record and monitor customer and borrower receivables accurately and on a timely basis.
• Process and post payments, collections, deposits, and other receivable transactions.
• Apply client and borrower payments to the correct accounts, invoices, or loan accounts.
• Maintain an updated accounts receivable aging schedule.
• Monitor outstanding receivables and identify overdue balances.
• Coordinate with the Collections and Operations teams regarding payment status, account discrepancies, and unidentified payments.
• Prepare billing statements, collection schedules, and other AR-related reports as required.
• Reconcile customer/borrower accounts and investigate discrepancies.
• Follow up on missing payment information, official receipts, remittance details, and other supporting documents.
• Assist in monitoring and reporting outstanding receivables and collection status.

Loan & Lending Transaction Support

• Assist in recording and reconciling loan disbursements, borrower payments, interest, fees, penalties, and other loan-related transactions.
• Ensure borrower payments are accurately applied to the appropriate loan accounts and transaction dates.
• Coordinate with Credit, Operations, Collections, and Finance regarding loan account discrepancies.
• Assist in reconciling loan balances and identifying unusual or inconsistent transactions.
• Maintain supporting schedules for loan receivables and related accounting records.
• Assist in the preparation of reports relating to loan receivables, collections, disbursements, and outstanding balances.
• Ensure that accounting records are consistent with the Company's loan management and accounting systems.
• Escalate material discrepancies or unusual transactions to the Accounting/Finance Supervisor or Management.

Bank & Account Reconciliation

• Perform regular reconciliation of bank accounts, cash accounts, receivables, payables, and other assigned balance sheet accounts.
• Compare accounting records against bank statements and transaction reports.
• Investigate and resolve discrepancies, unreconciled items, duplicate entries, and unidentified transactions.
• Maintain reconciliation schedules and supporting documentation.
• Ensure reconciling items are properly documented and cleared within the required timeframe.
• Assist in month-end and year-end account reconciliation activities.

Cash & Disbursement Support

• Assist in monitoring cash receipts, deposits, disbursements, and other cash transactions.
• Verify supporting documents for cash and bank transactions before recording.
• Prepare or assist in preparing payment and disbursement documentation for approval.
• Monitor approved payments and ensure proper recording in the accounting system.
• Coordinate with authorized personnel regarding payment status and supporting documents.
• Maintain proper records of cash and bank transactions.

Accounting Records & Documentation

• Maintain complete, accurate, and organized accounting records and supporting documents.
• Record accounting transactions in the Company's accounting system accurately and within required timelines.
• Ensure that transactions are supported by appropriate invoices, receipts, vouchers, approvals, and other documentation.
• Assist in maintaining proper filing of accounting documents in accordance with Company policies.
• Assist in the preparation of schedules and working papers required for monthly and annual closing.
• Maintain confidentiality of financial, client, borrower, employee, and Company information.
• Ensure accounting records are readily available for internal review, audit, and regulatory requirements.

Reporting & Month-End Closing

• Assist in the preparation of monthly accounting reports and schedules.
• Prepare AP and AR aging reports and other assigned accounting schedules.
• Assist with month-end closing procedures and account reconciliations.
• Provide accurate financial data and supporting schedules to the Accounting/Finance Supervisor.
• Investigate variances and unusual movements in assigned accounts.
• Assist in preparing documentation and schedules required for management reporting.
• Ensure assigned accounting tasks are completed within established closing deadlines.

Tax & Compliance Support

• Assist in gathering and organizing documents required for tax filings, audits, and regulatory submissions.
• Ensure transactions are properly documented and recorded in accordance with applicable accounting and Company policies.
• Assist in maintaining records relating to withholding taxes, official receipts, invoices, and other tax-related documents.
• Coordinate with the Accounting/Finance team and external accountants or auditors when required.
• Support audit requests by providing accurate and complete accounting records and supporting documents.
• Maintain awareness of Company procedures relating to financial controls, documentation, and regulatory compliance.

Internal Controls & Process Compliance

• Follow established accounting policies, procedures, approval limits, and internal controls.
• Ensure proper segregation of duties and authorization requirements are observed.
• Verify transactions and supporting documents before recording or processing.
• Identify and report accounting discrepancies, unusual transactions, duplicate payments, or potential control issues.
• Maintain proper documentation and audit trails for accounting transactions.
• Suggest improvements to accounting processes when recurring errors, delays, or inefficiencies are identified.

Coordination & Administrative Support

• Coordinate with Operations, Credit, Collections, Sales, HR, Procurement, and other departments regarding accounting-related matters.
• Respond promptly to internal inquiries concerning invoices, payments, receivables, account balances, and transaction records.
• Assist in resolving discrepancies between departments and accounting records.
• Provide accounting information and supporting documents to authorized personnel when required.
• Perform other accounting-related duties and special projects as assigned by the Accounting/Finance Supervisor or Management.

QUALIFICATIONS

• Bachelor's degree in Accounting, Finance, or a related field.
• At least 1–2 years of relevant accounting experience is preferred.
• Experience in Accounts Payable, Accounts Receivable, general accounting, bookkeeping, banking, lending, or financial services is an advantage.
• Knowledge of basic accounting principles and financial transaction processing.
• Familiarity with AP/AR processes, account reconciliation, billing, collections, and payment application.
• Basic understanding of financial statements and accounting schedules.
• Experience handling bank reconciliation and accounts receivable/payable aging is preferred.
• Proficiency in Microsoft Excel or Google Sheets.
• Experience using accounting software, ERP systems, Loan Management Systems (LMS), or other financial systems is an advantage.
• Strong attention to detail and numerical accuracy.
• Excellent organizational and time-management skills.
• Strong analytical and problem-solving skills.
• Good written and verbal communication skills.
• Ability to maintain confidentiality of financial and client information.
• Able to work independently while coordinating effectively with different departments.
• Willing to work in a fast-paced lending and financial-services environment.
• Fresh graduates with relevant internship experience may be considered.

WHAT WE ARE LOOKING FOR

We are looking for someone who demonstrates:

• Strong attention to detail and numerical accuracy.
• A solid understanding of basic accounting principles and AP/AR processes.
• High levels of integrity, accountability, and confidentiality.
• Strong organizational skills and consistent follow-through.
• Ability to manage multiple accounting transactions and deadlines simultaneously.
• Good analytical and reconciliation skills.
• A proactive approach to identifying and resolving discrepancies.
• Strong proficiency in Excel/Google Sheets and willingness to learn accounting and lending systems.
• Ability to work collaboratively with Finance, Operations, Credit, Collections, and other departments.
• A high level of accuracy even when handling repetitive or high-volume transactions.
• Willingness to take ownership of assigned accounting tasks from processing through reconciliation and reporting.
• A professional and service-oriented approach when dealing with internal teams, clients, borrowers, and suppliers.

Join FINEX.PH Lending Solutions Corp. and be part of a team that supports responsible lending and helps businesses access the financing they need to grow.