Accounting Staff

Grandline Buildia Services OPC; Philippines; On-site; PHP 279,000 - 502,000; Full time

Job summary

Grandline Buildia Services OPC is seeking a detail-oriented Accounting Clerk to support branch accounting operations in the Philippines. You will record sales and revenue, monitor receivables and expenses, manage cash and petty cash, and maintain inventory and fixed asset records.

You will work independently at the branch while coordinating with branch staff and the Main Office Accounting team. The role requires at least 1 year of accounting experience, strong Excel skills, and the ability to

Qualifications

• At least 1 year of relevant accounting experience.
• Strong attention to detail and the ability to detect, investigate, and report accounting discrepancies.
• High integrity, accountability, confidentiality, and professionalism.
• Ability to work independently at the branch while following accounting policies, procedures, internal controls, and reporting requirements.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Good written and verbal communication skills.
• Ability to coordinate effectively with branch personnel and Main Office Accounting.

Responsibilities

• Record and monitor branch sales transactions and ensure proper supporting documents.
• Verify sales are supported by approved sales orders, delivery receipts, invoices, and documents.
• Prepare and submit Branch Sales Reports within deadlines.
• Maintain records of branch receivables and monitor outstanding balances.
• Coordinate with Sales and Credit for overdue accounts and prepare collection reports.
• Record cash and check collections and reconcile with deposits and bank records.
• Report discrepancies to Main Office Accounting promptly.
• Review branch expenditure documents for completeness and proper approval.
• Identify variances and notify Main Office Accounting as appropriate.
• Prepare payment vouchers and route documents for payment processing.
• Reconcile petty cash and conduct periodic cash counts.
• Report petty cash shortages or irregularities.
• Reconcile inventory with accounting records and monitor movements.
• Review purchase, sales, transfers, returns, and adjustments documents.
• Assist with physical inventory counts and investigate variances.
• Maintain branch fixed asset listing and monitor asset transfers, disposals, and losses.
• Report unrecorded assets to Main Office Accounting and verify capital expenditures have approvals.

Skills

Attention to detail

Communication skills

Ability to work independently

Professionalism

Tools

Microsoft Excel

Microsoft Office

Job description

About the role

Support accurate and compliant accounting operations by recording sales and revenue, monitoring receivables and expenses, managing cash and petty cash, and maintaining reliable inventory and fixed asset records. The role works independently at the branch while coordinating closely with branch personnel, Sales, Credit and Collection, and Main Office Accounting.

Key responsibilities

• Record and monitor all branch sales transactions.

• Verify that sales are supported by approved sales orders, delivery receipts, invoices, and other required documents.

• Prepare and submit the Branch Sales Report within the prescribed deadline.

• Maintain records of branch customer receivables, monitor outstanding balances, and coordinate overdue accounts with Sales and Credit and Collection.

• Prepare or assist in preparing collection reports.

• Record cash and check collections, ensure deposits are made intact and on time, and reconcile collection records with deposit slips and bank records.

• Report collection discrepancies promptly to Main Office Accounting.

• Review branch expense and purchase documents for completeness, including Purchase Requests, Purchase Orders, Delivery Receipts, invoices, and other supporting documents.

• Identify significant variances, unusual spending, unbudgeted expenditures, and expenses without the required approval, and notify Main Office Accounting as appropriate.

• Prepare payment vouchers or payment requests when applicable and submit complete documents to Main Office Accounting for payment processing.

• Review petty cash liquidation and replenishment requests, reconcile cash on hand with valid receipts and vouchers, and conduct periodic cash counts.

• Report petty cash shortages or irregularities immediately.

• Reconcile inventory records with accounting records and monitor inventory movements.

• Review supporting documents for purchases, sales, transfers, returns, issuances, and adjustments.

• Assist with physical inventory counts and investigate inventory variances.

• Maintain the branch fixed asset listing and monitor asset transfers, disposals, and missing or damaged assets.

• Report unrecorded or missing assets to Main Office Accounting and verify that capital expenditures have proper approval and supporting documents.

What we're looking for

• At least 1 year of relevant accounting experience but necessary.

• Strong attention to detail and the ability to detect, investigate, and report accounting discrepancies.

• High integrity, accountability, confidentiality, and professionalism.

• Ability to work independently at the branch while following accounting policies, procedures, internal controls, and reporting requirements.

• Proficiency in Microsoft Excel and Microsoft Office applications.

• Good written and verbal communication skills.

• Ability to coordinate effectively with branch personnel and Main Office Accounting.