Accounting Specialist-Accounts Receivable

Hammerjack Pty Ltd; Philippines; On-site; PHP 240,000 - 360,000; Full time

Job summary

Hammerjack Pty Ltd is seeking an Accounting Specialist - Accounts Receivable to ensure timely and accurate recording, monitoring, and collection of customer accounts. You will issue invoices, monitor balances, and coordinate with internal teams to maintain clean AR records and support cash flow.

The role requires a basic understanding of accounting principles, experience with Excel, and familiarity with ERP systems.

Qualifications

• Bachelor's Degree in Accountancy, Accounting Technology, Financial Management, or related field.
• 6 months to 1 year of experience in Accounts Receivable or General Accounting.
• Fresh graduates with relevant accounting internship experience encouraged to apply.
• Fundamental knowledge of accounting principles and financial reporting.
• Experience with accounting software or ERP systems is an advantage.
• Proficient in Microsoft Excel and MS Office applications.
• Strong numerical aptitude and attention to detail.
• Good communication and interpersonal skills.
• Able to work independently and meet deadlines.
• Honest, organized, and capable of handling confidential financial information.

Responsibilities

• Prepare and issue sales invoices, official receipts, debit and credit notes.
• Record customer payments accurately in the accounting system.
• Monitor aging reports to ensure timely collection of receivables.
• Follow up outstanding balances via calls or emails with Sales Team.
• Reconcile customer statements and resolve payment discrepancies.
• Prepare AR aging schedules and collection reports.
• Coordinate with Sales, Warehouse, and Customer Service on billing concerns.
• Verify supporting documents before recording transactions.
• Assist in month-end closing by preparing AR schedules and reconciliations.
• Maintain complete and organized customer files and accounting records.
• Support audits by providing required documentation.
• Perform other accounting duties as assigned.

Skills

Accounts Receivable Processing

Billing & Invoicing

Collection Monitoring

Customer Account Reconciliation

Financial Documentation

Microsoft Excel

Accounting Software/ERP Systems

Report Preparation

Time Management

Problem Solving

Analytical Thinking

Education

Bachelor's Degree in Accountancy/related

Tools

ERP Systems

Job description

Job Summary

The Accounting Specialist - Accounts Receivable is responsible for ensuring the timely and accurate recording, monitoring, collection, and reconciliation of customer accounts. The role involves preparing invoices, monitoring outstanding balances, coordinating with customers and internal departments regarding payments, and maintaining accurate accounts receivable records to support the company's cash flow and financial reporting.

Key Duties and Responsibilities

• Prepare and issue sales invoices, official receipts, debit notes, and credit notes.
• Record and post customer payments accurately in the accounting system.
• Monitor customer accounts and aging reports to ensure timely collection of receivables.
• Follow up outstanding balances through calls, emails, or coordination with the Sales Team.
• Reconcile customer statements and resolve payment discrepancies promptly.
• Prepare Accounts Receivable aging schedules and collection reports.
• Coordinate with Sales, Warehouse, and Customer Service regarding customer billing concerns.
• Verify supporting documents before recording customer transactions.
• Assist in month-end closing by preparing AR schedules and reconciliations.
• Maintain complete and organized customer files and accounting records.
• Support external and internal audits by providing required documentation.
• Perform other accounting-related duties assigned by the Accounting Supervisor or Manager.

Qualifications

• Bachelor's Degree in Accountancy, Accounting Technology, Financial Management, or any related course.
• At least 6 months to 1 year of experience in Accounts Receivable or General Accounting.
• Fresh graduates with relevant internship experience in Accounting are encouraged to apply.
• Knowledge of basic accounting principles and financial reporting.
• Experience using accounting software or ERP systems is an advantage.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Strong numerical aptitude and attention to detail.
• Good communication and interpersonal skills.
• Able to work independently and meet deadlines.
• Honest, organized, and capable of handling confidential financial information.

Knowledge and Skills

• Accounts Receivable Processing
• Billing and Invoicing
• Collection Monitoring
• Customer Account Reconciliation
• Financial Documentation
• Microsoft Excel
• Accounting Software/ERP Systems
• Report Preparation
• Time Management
• Problem Solving
• Analytical Thinking