Accounting Coordinator

Odfjell; Pasay; On-site; PHP 279,000 - 558,000; Full time

Job summary

Odfjell is seeking a detail-oriented Accounting Coordinator to join our Offshored Services team. The role focuses on accurate processing of supplier invoices, payments, and maintaining clean financial records in our ERP system.

You will monitor email inboxes, verify invoices, handle Singapore and Bergen invoices, and support month-end activities with a strong emphasis on accuracy, timeliness, and compliance with company policies.

Qualifications

• Bachelor's degree in accountancy or related field.
• At least 1 year of relevant accounting experience.
• Strong work ethic with close attention to detail.
• Professional, reliable and results‑oriented.
• Excellent written and verbal English communication.

Responsibilities

• Maintain and process all supplier and counterpart invoices per policies.
• Prepare and record batch and manual payments to suppliers.
• Ensure accuracy, completeness and timeliness of accounting transactions.
• Monitor supplier invoice emails and inboxes.
• Manage Bergen and Singapore invoices via the invoice-handling system.
• Record payments and reconcile in ERP with proper journal entries.
• Prepare and reconcile bank statements with GL balances.

Skills

Attention to detail

English communication

Work under pressure

Independent & collaborative work

Education

Bachelor's degree in accountancy or related field

Job description

We are seeking a detail-oriented and dependable Accounting Coordinator to join our Offshored Services team. This role requires strong accounting skills, a high level of accuracy, and the ability to follow well-defined processes and standards. Consistent, high-quality work output is essential.

The Accounting Coordinator is expected to comply with company policies and regulations, collaborate effectively with colleagues, and proactively upscale relevant issues within their job scope.

AREAS OF RESPONSIBILITY:

• Maintain and process all supplier and counterpart invoices in compliance with company policies.
• Prepare and record batch and manual payments to suppliers in a timely manner.
• Ensure accuracy, completeness, and timeliness of accounting transactions and records.

TASKS:

The Accounting Coordinator—

• Monitors incoming emails in the supplier invoice and invoice email inboxes.
• Manages Bergen and Singapore invoices received through the invoice-handling system.
• Reviews invoices for accuracy and proper verification using Optical Character Recognition (OCR) software and the invoice-handling system prior to approval and payment.
• Handles returned and cancelled invoices and resolves related issues.
• Responds to invoice-related inquiries in a timely and professional manner.
• Reviews and monitors Slopchest reports for Odfjell vessels.
• Prepares batch payments twice monthly for Singapore office expenses and provides backup support for Bergen payments.
• Coordinates and executes manual payments for Singapore office expenses as required.
• Records batch and manual payments through accurate journal entries in the ERP system.
• Maintains organized and accurate financial records of all payment transactions.
• Prepares and reconciles bank statements with general ledger balances, investigating and resolving discrepancies.
• Monitors open items in the system and initiates refunds or corrective actions when necessary.
• Files financing-related documents in the ERP system.
• Performs additional accounting and administrative tasks assigned by the immediate superior.

QUALIFICATIONS:

• Bachelor's degree in accountancy or a related field
• At least 1 year of relevant accounting experience
• Strong work ethic with close attention to detail
• Professional, reliable, and results-oriented
• Effective written and verbal English communication skills
• Capacity to work under pressure, take ownership of tasks, and follow through effectively
• Ability to work independently and collaboratively in a fast-paced, high-volume environment with a strong focus on accuracy and timeliness.