Accounting Assistant (Payroll & Accounts Payable)

Smartsourcing Inc.; Cebu City; On-site; PHP 357,000 - 502,000; Full time

Benefits offered by this job

Healthcare from Day 1

Free lunch and coffee

5-day Christmas Leave

Subsidized gym membership

Great Place to Work certification

Job summary

Smartsourcing is hiring a full-time, onsite Accounting Assistant (Payroll & Accounts Payable) in Cebu City to provide foundational finance support across AP, payroll, banking, and reconciliations.

You’ll upload invoices to Xero, assist weekly payroll reports, handle creditor inquiries, and help with reconciliations under guidance of the Team Lead and Finance Team, maintaining accuracy and confidentiality.

Qualifications

• Entry-level or early-career experience in accounts payable, payroll processing, billing support, general accounting, finance administration, reconciliation support, or records management
• Exposure to vendor invoice processing, payroll reports, banking reports, creditor emails, payee or client records, or financial queries is advantageous

Responsibilities

• Upload vendor invoices to Xero and maintain accounts payable records
• Prepare weekly banking reports to support accounts payable forecasting and payment scheduling
• Assist with weekly payroll processing and payroll-related information
• Coordinate with the Finance Team on missing, unclear, or inconsistent payroll information
• Prepare or support weekly payroll reports using approved templates and source records
• Track payroll queries, discrepancies, emails, and follow-up items related to payroll and billing
• Communicate professionally with the Finance Team, vendors, creditors, clients, and payees
• Follow established procedures for accounts payable, payroll, banking, reconciliations, and reporting
• Maintain confidentiality when handling financial, payroll, vendor, client, and payee information
• Complete assigned finance-related training within required timelines

Skills

Numerical accuracy

Organised

Clear English communication

Confidentiality

Follow instructions

Adaptable

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Xero

QuickBooks

Oracle

SAP

NetSuite

MYOB

Job description

Accounting Assistant (Payroll & Accounts Payable)

Job Openings Accounting Assistant (Payroll & Accounts Payable)

About the job Accounting Assistant (Payroll & Accounts Payable)

Foundational work, done right, every day.

Hi! We're Smartsourcing, and we're hiring a full-time, onsite Accounting Assistant— someone careful with numbers, eager to learn, and ready to do foundational finance work well.

About the Role

As an Accounting Assistant, you'll provide foundational support across accounts payable, payroll, banking, and reconciliations for a busy finance function. You'll upload invoices to Xero, prepare weekly banking and payroll reports, respond to creditor and payslip queries, and support bank and credit card reconciliations under the guidance of the Team Lead and wider Finance Team. The role suits someone accurate, organised, and confidentiality-minded — able to follow finance procedures carefully, grow their skills through real, hands-on finance work.

Key Responsibilities

Accounts Payable Administration

• Upload vendor invoices to Xero based on approved source documents and account procedures
• Handle routine creditor emails — responding directly or routing matters for review
• Prepare and maintain accounts payable records, supporting documents, and payment-related files
• Check invoice details, vendor information, amounts, dates, and supporting documents for completeness
• Coordinate with the Finance Team to clarify missing or inconsistent invoice information
• Escalate unusual, unclear, overdue, or higher-risk AP concerns for guidance
• Assist with banking tasks, bank reconciliation, and credit card reconciliation activities
• Prepare weekly banking reports to support accounts payable forecasting and payment scheduling
• Review transactions, statements, and supporting records for completeness and consistency
• Identify unmatched transactions, missing documentation, or discrepancies and raise them for review
• Maintain confidentiality and accuracy when handling banking, payment, and financial records

Payroll Processing Support

• Assist with weekly payroll processing — preparing, checking, and updating payroll-related information
• Support payee and client record management to keep payroll and billing information accurate
• Check payroll details, payee records, dates, rates, and hours for completeness before submission
• Coordinate with the Finance Team on missing, unclear, or inconsistent payroll information

Payroll Reporting & Query Support

• Prepare or support weekly payroll reports using approved templates and source records
• Assist with routine payslip, billing, and payroll-related queries by checking available records
• Track queries, discrepancies, emails, and follow-up items related to payroll, payslips, and billing
• Coordinate with the Finance Team to resolve discrepancies and support timely stakeholder responses

Finance Communication & Coordination

• Communicate professionally with the Finance Team, vendors, creditors, clients, and payees
• Provide timely updates on assigned tasks, pending items, and discrepancies
• Attend client or finance-related meetings as required and follow through on action items
• Sort and route assigned emails and ad hoc finance tasks based on urgency and instructions

Accuracy, Confidentiality & Process Compliance

• Review invoices, banking records, reconciliation inputs, payroll data, and reports carefully before submission
• Follow established procedures for accounts payable, payroll, banking, reconciliations, and reporting
• Maintain confidentiality when handling financial, payroll, vendor, client, and payee information
• Apply feedback from the Team Lead or quality checks to improve accuracy
• Identify recurring errors or workflow concerns and raise them for guidance
• Complete assigned finance-related training within required timelines

Artificial Intelligence (AI) Readiness and Digital Enablement

• Maintain baseline AI literacy and use approved AI tools responsibly, in line with company policies, data privacy, information security, and client confidentiality obligations
• Apply sound judgment by validating outputs and avoiding overreliance, ensuring accuracy and accountability in all work delivered
• Participate in AI readiness trainings and proactively identify opportunities for process improvement through automation and responsible AI integration

What You'll Need to Succeed

Experience

• Entry-level or early-career experience in accounts payable, payroll processing, billing support, general accounting, finance administration, reconciliation support, or records management
• Exposure to vendor invoice processing, payroll reports, banking reports, creditor emails, payee or client records, or financial queries is advantageous

Skills & Behaviours

• Strong numerical accuracy and attention to detail
• Organised, with the ability to follow finance procedures carefully and meet deadlines
• Clear, professional written and verbal English communication
• Careful with confidential information
• Comfortable following instructions, asking clarifying questions, and escalating unclear matters
• Adaptable and eager to learn

Education

• Bachelor's degree or relevant background in Accounting, Finance, Business Administration, or a related field preferred

Tools

• Xero (or similar platforms such as QuickBooks, Oracle, SAP, NetSuite, MYOB) — basic proficiency preferred
• Basic proficiency in spreadsheets, email platforms, reporting tools, banking platforms, and digital collaboration tools

Certifications

• Training or certification in accounting, bookkeeping, finance administration, payroll processing, Xero, QuickBooks, MYOB, NetSuite, SAP, or Oracle advantageous
• CPA or CMA credentials advantageous but not required

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Subsidized gym membership and sports wellness clubs
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops
• And so much more!

We're not just another outsourcing company. We're building something that actually matters here a place where good work meets good culture.