Senior Bookkeeper

Smartsourcing Inc.; Cebu City; On-site; PHP 450,000 - 600,000; Full time

Benefits offered by this job

Holiday leave (5-day Christmas Leave)

Healthcare from Day 1

Free lunch and coffee

Gym membership subsidy

Exclusive employee deals

Team events and outings

Community programs

Job summary

Smartsourcing invites a reliable Senior Bookkeeper to join our Cebu-based finance team. This full-time, onsite role focuses on payroll processing, accounts payable and receivable management, invoicing, and maintaining accurate financial records.

You will support month-end processes, ensure compliance, and drive clean ledgers while collaborating with onshore stakeholders. Bachelor’s degree and 4+ years’ local payroll/AP/AR experience are required.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Management Accounting, Commerce, or a related field preferred.
• At least 4 years of experience in local payroll processing, AP and AR required.
• Experience in bookkeeping, ledger maintenance, invoicing and reconciliations expected.
• AU payroll and bookkeeping exposure is advantageous.

Responsibilities

• Process end-to-end payroll accurately and on schedule, including pay runs, adjustments, deductions, and related transactions.
• Maintain up-to-date AP and AR ledgers; check invoices and payments for accuracy.
• Prepare, issue, and record invoices within agreed timelines and resolve billing queries.
• Maintain complete, accurate financial records and support month-end processes and reporting.
• Ensure compliance with data privacy and internal procedures; escalate complex issues when needed.
• Support accuracy of journal entries, general ledger postings, and reconciliations.

Skills

Payroll processing

Accounts payable

Accounts receivable

Invoicing

General ledger

Reconciliations

Data privacy

AU payroll exposure

Education

Bachelor’s degree in Accounting, Finance or related field

Job description

Some people see numbers. You see the full picture.

Hi! We're Smartsourcing and we're looking for a reliable, detail-oriented SeniorBookkeeper to join our team full-time and onsite. If you thrive on keeping financial records clean, transactions flowing, and reports ready when it counts — this one's for you.

About the Role

As a Senior Bookkeeper, itprovides day-to-day payroll and bookkeeping support, helping ensure the accurate and timely processing of payroll, the maintenance of accounts receivable and accounts payable ledgers, invoicing, and the upkeep of complete and reliable financial records. Itsupports the smooth operation of finance function by maintaining financial accuracy, supporting compliance requirements, and keeping finance workflows running so onshore stakeholders can focus on oversight and business priorities.

Key Responsibilities

Payroll Processing

• Process end-to-end payroll accurately and on schedule, including pay runs, adjustments, deductions, and related payroll transactions.
• Review timesheets, employee details, rates, and supporting information for accuracy, completeness, and compliance with approved procedures before processing.
• Maintain accurate payroll records and ensure payroll outputs reconcile to supporting data.
• Identify discrepancies, missing information, or unusual items and coordinate timely clarification or escalation to the Cebu Team Lead.
• Support compliance with AU payroll requirements and internal payroll procedures.
• Maintain accurate day-to-day bookkeeping records, including journal entries, general ledger postings, and transaction coding.
• Perform routine reconciliations and ensure financial records are complete, accurate, and up to date.
• Support month-end processes and the preparation of financial records for review and reporting.
• Identify and investigate discrepancies, unusual items, or unreconciled balances using approved procedures.
• Escalate technically complex or approval-dependent bookkeeping matters to the Cebu Team Lead.

Accounts Payable & Accounts Receivable Management

• Maintain accurate and up-to-date AP and AR ledgers, including recording, matching, and allocating transactions.
• Check invoices, payment details, and supporting documents for accuracy and approval before processing.
• Monitor outstanding payables and receivables and follow up on overdue or unresolved items.
• Investigate billing or payment discrepancies and coordinateresolution within approved procedures.
• Escalate unresolved, unusual, or approval-dependent AP/AR concerns to the appropriate stakeholder.

Invoicing & Billing

• Prepare, issue, and record invoices accurately and within agreed timelines.
• Verify billing information, references, and supporting details before issuing.
• Maintain complete invoicing records and support the resolution of billing queries.
• Identify and elevate billing discrepancies or unclear items promptly.

Financial Accuracy, Compliance & Records Management

• Maintain complete, accurate, and organised financial records across payroll, bookkeeping, AR, AP, and invoicing.
• Handle all financial, employee, and client information with confidentiality and care.
• Keep records audit- and reconciliation-ready and aligned with approved procedures.
• Support compliance with data privacy, confidentiality, and finance information-handling requirements.
• Identify and elevate missing, duplicate, or inconsistent records promptly

Artificial Intelligence (AI) Readiness and Digital Enablement

• Maintain baseline AI literacy and use approved AI tools responsibly, in line with company policies, data privacy, information security, and client confidentiality obligations
• Apply sound judgment by validating outputs and avoiding overreliance, ensuring accuracy and accountability in all work delivered
• Participate in AI readiness trainings and proactively identify opportunities for process improvement through automation and responsible AI integration

What Will Make You Succeed

• A bachelor's degree in Accounting, Finance, Business Administration, Management Accounting, Commerce, or a related field is preferred.
• At least 4 years of experience in local payroll processing, accounts payable, and accounts receivable is required.
• Experience in bookkeeping, general ledger maintenance, invoicing, and reconciliations is expected.
• Exposure to AU payroll and bookkeeping is advantageous

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops

We're not just another outsourcing company. We're building something that actually matters here a place where good work meets good culture.