Accounting Assistant

Ateneo; Quezon City; On-site; PHP 201,000 - 357,000; Full time

Job summary

Ateneo de Manila University is seeking an Accounting Assistant III to maintain and organize the university’s fixed-assets inventory, assist during student enrollment, and support account reconciliation. The role involves asset management, barcode tagging, updating asset systems, and generating depreciation and asset reports for financial oversight.

You will collaborate with university units and external funders, support month-end close processes, and perform other duties as assigned.

Qualifications

• Technological Savvy: ability to utilize information technology and computer and internet systems to accomplish tasks.
• Administrative Support: knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and workplace terminology.
• Customer Service Skills: ability to understand client perspectives and respond to their needs with urgency and serious attention.
• Service Orientation: actively looking for ways to help people; ability to relate with client well‑pleasing, warm, patient and respectful.
• Time Management: managing one's own time and the time of others.
• Coordination: adjusting actions in relation to others' actions.

Responsibilities

• Maintains inventory of fixed assets and updates asset lists.
• Prepares barcodes on assets in coordination with outsourced service provider.
• Updates asset systems and reflects assignees and movements.
• Generates fixed asset and depreciation reports for review.
• Assists in month-end close and reconciles accounts as needed.
• Performs other duties as assigned by supervisor.

Skills

Technological Savvy

Administrative Support

Customer Service Skills

Service Orientation

Time Management

Coordination

Education

Bachelor’s degree in Accounting, Finance, or related field

6 months to 1 year clerical accounting experience

Tools

Microsoft Great Plains

Ateneo Movable Assets Management System

Job description

Job Description

Summary of Work Activities and Responsibilities:

The Accounting Assistant III is responsible for maintaining and organizing the inventory of the University’s fixed assets. The position will also assist during student enrollment and in reconciliation of accounts.

Main Duties and Responsibilities:

I. Asset Management Support

• Maintains inventory of the University’s fixed assets
• Prepares and affixes barcodes to fixed assets, in coordination with the outsourced service provider
• Coordinates with various Ateneo units for updating of inventory list
• Coordinates with government units and international funding agencies on tagging of assets acquired by the University from externally funded projects
• Encodes newly acquired fixtures and equipment into the Microsoft Great Plains module
• Updates the Ateneo Movable Assets Management System to reflect the assignees and movements of assets (e.g., acquisition, transfer, sale, donation, etc.)
• Generates list of fixed assets and equipment for reports
• Prepares memos containing list of acquisitions for insurance coverage purposes
• Recommends retirement of assets across the University, in accordance with established University policies
• Prepares monthly depreciation reports of the University’s Buildings and Land Improvement, for review of Accounting Supervisor and approval of the Head

II. Section Support

• Collates various data and reports to assist in month end close activities including reconciliation of accounts to properly support various accounting report requirements
• Liaises in and out of the University to transact accounting documents

III. Performs other duties as may be assigned by the immediate supervisor, or any authorized representative

Minimum Qualifications

Knowledge, Skills, and Abilities:

• Technological Savvy: Ability to utilize information technology and computer and internet systems to accomplish tasks
• Administrative Support: Knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and workplace terminology
• Customer Service Skills: Ability to understand client perspectives and respond to their needs with urgency and serious attention
• Service Orientation: Actively looking for ways to help people; Ability to relate with client well-pleasing, warm, patient and respectful in dealing with people
• Time Management: Managing one's own time and the time of others
• Coordination: Adjusting actions in relation to others' actions

Education and Experience Requirements:

• Bachelor’s degree Accounting, Finance, or any related course
• At least six (6) months to one (1) year of work experience in clerical accounting

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Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.