Accounting and Accounts Payable Specialist

Dynamics ATS; Philippines; Hybrid; PHP 360,000 - 600,000; Full time

Job summary

DOXA, a company dedicated to connecting businesses with top-tier talent, seeks an Accounting and Accounts Payable Specialist in the Philippines for a remote role. You will manage AP, verify daily sales, communicate with vendors, and assist with month-end close across international teams.

The candidate should be highly organized, detail-oriented, with advanced English and strong Excel skills, and experience with POS systems in a fast-paced hospitality environment.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Minimum of 2 years in accounting and accounts payable; hospitality or restaurant accounting experience preferred.
• Experience with POS and accounting systems preferred.
• Strong understanding of invoice processing, vendor statements, reconciliations, and AP controls; proficient with Excel.

Responsibilities

• Audit vendor invoices for accuracy, documentation, coding, and approvals; process in ERP per AP procedures and deadlines; resolve duplicates or incomplete invoices.
• Perform vendor statement reconciliations and audits; resolve missing invoices, unapplied payments, credits, and duplicates.
• Communicate with vendors about missing invoices, payment status, discrepancies, and credits; maintain professional vendor relationships.
• Audit daily sales activity for assigned locations; verify sales against POS, review payments, discounts, and deposits; escalate discrepancies.
• Support month-end close by resolving missing invoices, vendor issues, and sales discrepancies; assist with reconciliation.

Skills

Invoice processing

Vendor statements

Reconciliations

AP controls

Excel

Verbal communication

Education

Bachelor’s degree in Accounting or Finance

Tools

POS systems

Accounting software

Job description

Accounting and Accounts Payable Specialist

Philippines

Full Time Accounting and Accounts Payable Specialist

Our Company
At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.
What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role

We’re seeking an Accounting and Accounts Payable Specialist. This role is designed for someone highly organized and detail-oriented who is comfortable working in a fast-paced hospitality environment where accurate financial reporting and timely follow-up are essential.
You’ll play a key role in supporting the accuracy, completeness, and timeliness of day-to-day accounting functions, including accounts payable, daily sales verification, vendor communication, and month-end financial close preparation.

Location: Must be in The Philippines – Remote.
Environment: Philippines and International Teams.
Language: Advanced English (B2+ - C1).
Timezone: Monday to Friday – 8:00 AM – 5:00 PM EST.
Contract: Full Time

Requirements

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or any related field.
• Experience: Minimum of 2 years of experience in accounting and accounts payable; experience in bookkeeping or a related financial role; hospitality or restaurant accounting experience strongly preferred; experience working with POS and accounting systems preferred.
• Skills: Strong understanding of invoice processing, vendor statements, reconciliations, and AP controls; proficiency with Microsoft Excel and other accounting and reporting tools; professional written and verbal communication skills.
• Characteristics: Strong attention to detail and ability to identify financial discrepancies; excellent organizational and time-management skills; able to communicate effectively with vendors, restaurant managers, and internal accounting teams; able to manage multiple locations, deadlines, and priorities in a fast-paced environment; proactive in identifying discrepancies and outstanding items throughout the month.

Responsibilities

• Audit vendor invoices for accuracy, proper documentation, coding, and required approvals, process them in the accounting system per AP procedures and deadlines, and resolve duplicate, missing, miscoded, or incomplete invoices before payment.
• Perform regular vendor statement reconciliations and audits, comparing statements against invoices and payments in the accounting system and resolving missing invoices, unapplied payments, credits, and duplicate charges.
• Communicate directly with vendors about missing invoices, payment status, statement discrepancies, and credits, and maintain professional, responsive vendor relationships.
• Audit daily sales activity for assigned locations, verifying reported sales against the POS system and reviewing payments, discounts, comps, and deposits, and escalating discrepancies to the appropriate manager or Account Manager.
• Support the Account Manager through month-end close by resolving missing invoices, vendor issues, sales discrepancies, and incomplete documentation, following up with restaurant management and vendors, and assisting with final reviews and reconciliation support.