Accounting Administrative Assistant – Accounts Receivable (AR)

Artjohnley Enterprises; Quezon City; On-site; PHP 223,000 - 391,000; Full time

Job summary

Artjohnley Enterprises is seeking an Accounting Administrative Assistant – Accounts Receivable (AR) to oversee client collections, reconcile records with banks, and ensure accurate recording of payments. The role requires meticulous attention to detail and strict confidentiality in handling financial information.

The position involves processing bank deposits, monitoring payment terms, handling refunds, and managing several bank accounts (EastWest, LandBank, BPI) while ensuring timely compliance

Responsibilities

• Monitor and manage client collections.
• Reconcile collection records against bank transactions and company records.
• Ensure that payments received are properly recorded and accounted for.
• Investigate and coordinate the resolution of discrepancies in collection records.
• Process and monitor bank deposits related to client transactions.
• Monitor and process client payment terms and arrangements.
• Ensure that client payment information and supporting documents are properly recorded and maintained.
• Process refunds for clients and suppliers in accordance with company policies and procedures.
• Verify supporting documents and coordinate with the appropriate personnel for approval and release of refunds.
• Handle and monitor the 979 EastWest Bank account and related transactions.
• Handle collection transactions involving EastWest Bank.
• Handle collection transactions for LandBank for both AJE and AJHK.
• Handle collection transactions involving BPI Bank.
• Handle the 9647 EastWest collection account and related transactions.
• Assist in monitoring and meeting applicable BIR compliance deadlines.
• Submit required documents and information to the appropriate accounting personnel within the prescribed deadlines.
• Maintain proper documentation for audit and compliance purposes.
• Maintain confidentiality of company, client, supplier, and financial information.
• Exercise accuracy, diligence, and attention to detail when handling financial transactions.
• Safeguard company records, documents, and financial information.
• Report any discrepancies, errors, or irregularities to the appropriate supervisor.
• Coordinate professionally with clients, suppliers, banks, and internal personnel.
• Perform other reasonable accounting, collection, administrative, and finance-related duties that may be assigned by management.

Job description

Primary Duties and Responsibilities

The Accounting Administrative Assistant – Accounts Receivable (AR) shall be responsible for the following:

1. Collection and Reconciliation

• Monitor and manage client collections.
• Reconcile collection records against bank transactions and company records.
• Ensure that payments received are properly recorded and accounted for.
• Investigate and coordinate the resolution of discrepancies in collection records.

2. Bank Deposits and Client Payments

• Process and monitor bank deposits related to client transactions.
• Monitor and process client payment terms and arrangements.
• Ensure that client payment information and supporting documents are properly recorded and maintained.

3. Refund Processing

• Process refunds for clients and suppliers in accordance with company policies and procedures.
• Verify supporting documents and coordinate with the appropriate personnel for approval and release of refunds.

4. Bank Account Handling

• Handle and monitor the 979 EastWest Bank account and related transactions.
• Handle collection transactions involving EastWest Bank.
• Handle collection transactions for LandBank for both AJE and AJHK.
• Handle collection transactions involving BPI Bank.
• Handle the 9647 EastWest collection account and related transactions.

5. BIR and Compliance

• Assist in monitoring and meeting applicable BIR compliance deadlines.
• Submit required documents and information to the appropriate accounting personnel within the prescribed deadlines.
• Maintain proper documentation for audit and compliance purposes.

General Responsibilities

The employee is expected to:

• Maintain the confidentiality of company, client, supplier, and financial information.
• Exercise accuracy, diligence, and attention to detail when handling financial transactions.
• Properly safeguard company records, documents, and financial information.
• Immediately report any discrepancies, errors, or irregularities to the appropriate supervisor.
• Coordinate professionally and effectively with clients, suppliers, banks, and internal personnel.
• Perform other reasonable accounting, collection, administrative, and finance-related duties that may be assigned by management.