1 Administrative Assistant

Pimsgoc; Makati; On-site; PHP 223,000 - 312,000; Full time

Job summary

Pimsgoc in Metro Manila is seeking an administrative assistant to handle a variety of office duties in a busy environment. The role focuses on managing correspondence, processing expense reports, filing documents, and coordinating training and meetings with internal teams.

The successful candidate will support finance and administration, handle calls and emails, and ensure compliance with company guidelines and timely submission of reports.

Responsibilities

• Monitoring and updating of Manpower Deployment (monthly).
• Checking and replying to all emails.
• Collating, checking, encoding and submission of all the expense reports.
• Request & mailings of the administrative forms.
• Receiving of phone calls.
• Monitoring, photocopying and submission of cash advances to Finance.
• Monitoring of reimbursement and liquidation.
• Filing of liquidation reports.
• Filing of required documents such as copies of training attendance sheets, signed JR and Contracts, CME files, acknowledgement receipts, etc.
• Preparing for training and meetings (training room, sound system, LCD, meals, attendance sheet etc.).
• Coordinate with warehouse manager.
• Submitting the Summary of the Leaves (sick leave and vacation leave).
• Reservation of room for training and meeting.
• Fleet monitoring and encoding.
• Assist in meetings and conferences outside office.
• Prepares other related reports that will be required by immediate superior or company.
• Maintains stable performance works effectively with colleagues.
• Follows company guidelines and policies.
• Conducts regular audit and validation of reports submitted by the business unit to admin assistant with proper documentation.

Skills

Administrative tasks

Email correspondence

Data encoding

Filing & records

Coordination with teams

Tools

MS Office

Excel

Job description

• Monitoring and updating of Manpower Deployment (monthly)
• Checking and replying to all emails
• Collating, checking, encoding and submission of all the expense reports
• Request & mailings of the administrative forms
• Receiving of phone calls
• Monitoring, photocopying and submission of cash advances to Finance
• Monitoring of reimbursement and liquidation
• Filing of liquidation reports.
• Filing of required documents such as copies of training attendance sheets, signed JR and Contracts, CME files, acknowledgement receipts, etc.
• Preparing for training and meetings (training room, sound system, LCD, meals, attendance sheet etc.)
• Coordinate with warehouse manager
• Submitting the Summary of the Leaves (sick leave and vacation leave).
• Reservation of room for training and meeting.
• Fleet monitoring and encoding
• Assist in meetings and conferences outside office
• Prepares other related reports that will be required by immediate superior or company
• Maintains stable performance works effectively with colleagues
• Follows company guidelines and policies
• Conducts regular audit and validation of reports submitted by the business unit to admin assistant with proper documentation.