Document Controller - Immediate joiner (preferred)

Quality Equipment Rental LLC; Asia; Presencial; PEN 63.000 - 125.000; Jornada completa

Descripción de la vacante

Quality Equipment Rental LLC in UAE seeks a detail-oriented Document Controller to organize and safeguard technical documents, equipment records, and reports. You will coordinate with service supervisors and breakdown teams, ensuring accurate, confidential documentation across hard and digital formats.

Responsibilities include archiving, updating manuals, distributing documents to internal teams, creating templates, and generating ad-hoc status reports.

Formación

• Proven work experience as a Document Controller or similar role.
• Familiarity with document management systems and procedures.
• Proficient in MS Office and document control software.
• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality with sensitive information.
• Strong communication skills to interact with internal teams.

Responsabilidades

• Copy, scan, and store documents (Hard & Soft Copy) for easy access and proper archiving.
• Check accuracy and ensure documents, including maintenance records, are up-to-date.
• Review and update equipment documents, manuals, and workflows with colleagues & line manager.
• Distribute equipment-related documents to internal teams and line manager.
• File documents in hard and soft formats, ensuring secure records.
• Create document templates with approval from line manager to improve processes.
• Retrieve files as required, ensuring access even during holidays or sick leave.
• Manage the flow of documentation daily to ensure timely distribution.
• Maintain confidentiality around sensitive information.
• Prepare ad-hoc reports on ongoing projects and documentation status.

Descripción del empleo

2 - 4

UAE

Full-Time

Summary:

The ideal candidate will ensure that all company documents, both physical and digital, are stored, updated, and distributed efficiently, maintaining accuracy and confidentiality at all times. As a Document Controller, you will collaborate closely with internal teams, manage documents, and prepare reports to support service supervisor & breakdown team with ongoing projects. You will play a key role in ensuring that technical documents, equipment records, and other critical records are handled with precision and care.

Key Responsibilities:

• Copy, scan, and store documents (Hard & Soft Copy) to ensure easy access and proper archiving to all.
• Check for accuracy and ensure all documents, including maintenance records, are error-free and up-to-date without any fail.
• Review and update equipment documents, such as manuals and workflows, ensuring their relevance and correctness with relevant colleagues & line manager.
• Distribute equipment-related documents and copies to internal teams & line manager as without any fail.
• File documents in both hard & soft formats, ensuring organized and secure records to access relevant team members & line manager.
• Create document templates for future use with approval from line manager, facilitating efficiency in documentation processes.
• Retrieve files as required by colleagues &/or management, ensuring swift and accurate access to documents even if you are on holidays, sick etc.
• Manage the flow of documentation within the organization on daily bases, ensuring timely distribution and receipt of essential files with management.
• Maintain confidentiality around sensitive information, including terms of agreements and proprietary documents.
• Prepare ad-hoc reports on ongoing projects and documentation status, providing insights to management on daily bases.

Skills and Qualifications:

• Proven w or k experience as a Document Controller or similar role.
• Familiarity with document management systems and procedures.
• Proficient in MS Office and document control software.
• Strong attention to detail with excellent organizational skills.
• Ability to maintain confidentiality and work with sensitive information.
• Strong communication skills to interact with internal teams.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• A degree in administration, business, or a related field is preferred.
• Certification in document control management is a plus.