Senior Document Controller

Lycopodium; San Isidro; On-site; PEN 36,000 - 60,000; Full time

Benefits offered by this job

Career progression

Flexible work arrangements

Mentoring by industry experts

Job summary

Lycopodium is currently recruiting for a bilingual Senior Document Controller to join our Lima, Peru team. Reporting to the Principal Designer, you will manage the receipt, storage, retrieval and circulation of documents, review coordination, and distribution control throughout the project lifecycle.

The role requires a Diploma in Business or Administration (or equivalent), at least 3 years in document control, and experience in an EPCM environment; strong written and verbal communication and

Qualifications

• Diploma or equivalent in Business or Administration is desirable.
• Minimum of 3 continuous years’ experience in document control.
• Experience in an EPCM environment.
• Strong written and verbal communication skills.
• Ability to work autonomously and with colleagues across units.
• Relationship-building with clients, vendors and teammates.

Responsibilities

• Manage receipt, storage, retrieval and circulation of documents.
• Coordinate reviews, external submissions and distribution control.
• Implement and maintain document management procedures across the project lifecycle.
• Support continuous improvement initiatives and project standards.
• Ensure confidentiality during tendering and throughout the project.

Skills

Communication skills

Attention to detail

Autonomy

DMS knowledge

MS Office & Adobe

Education

Business/Administration diploma

Tools

SharePoint

ProjectWise

Aconex

MS Office

Adobe

Job description

With offices in Australia, Canada, USA, South America, Southern Africa, Ghana and the Philippines, Lycopodium proudly delivers high quality professional engineering and project delivery services globally, across the resources, infrastructure and industrial processes sectors. By joining our global team and learning from renowned subject matter experts, we can offer you a diverse career that could take you anywhere in the world.

Lycopodium is currently recruiting for a Bilingual Senior Document Controller to join our growing team in Lima, Peru.

Reporting to the Principal Designer, the Bilingual Senior Document Controller will be responsible for managing various aspects of document control, including the receipt, storage, retrieval and circulation of documents, review coordination, external submission and distribution control.

The tasks you’ll perform

• Implement the Documentation Management system, including setting-up and explaining rules and procedures to colleagues.
• Control the identification, registration, distribution and retention of client, design, and vendor documentation.
• Implement and maintain procedures, specifications required to ensure the efficient management of all documents throughout the Project lifecycle.
• Develop and contribute to the delivery of improvement initiatives, which support business priorities for continuous improvement.
• Perform constant analysis of produced documentation to check for compliance with Project standards regarding numbering, graphic charts, used symbols and all other aspects related to document quality.
• Validate and maintain necessary means and tools for the timely preparation of the hand‑over of documentation as requested.
• Register and file all relevant project documentation in accordance with Company approved procedures.
• Proactively support other team members as required to ensure Project deliverables are met.
• Impose strict confidentiality in the performance of the documentation management during the tendering phase and as a general manner all along the course of the Project.

The expertise you’ll bring

• Diploma or equivalent experience in Business or Administration is desired.
• A minimum of 3 continuous years’ experience in document control.
• Experience working in an EPCM environment.
• Well‑developed written and verbal communication skills.
• Demonstrate an ability to work autonomously and collaboratively within the document control environment and with colleagues across all business units.
• Build and sustain positive relationships with all stakeholders, including clients, vendors and co‑workers.
• Proactively seek and accept guidance and feedback provided by subject matter experts.
• Driven and determined to achieve objectives through continued professional development.
• Personal qualities of integrity, credibility and commitment.
• High attention to detail and solid knowledge of the requirements and processes of vendor data.
• Excellent organisational skills with the ability to multitask and prioritise to a high standard of accuracy and professionalism.
• Demonstrated knowledge in the use of an electronic document management system or database such as Sharepoint, ProjectWise, Aconex, etc.
• Strong working knowledge of Microsoft Office software and Adobe.

The benefits we’ll provide

Lycopodium has a strong company culture focused on career progression and technical skill development. You can expect to be involved in a wide range of large projects whilst working amongst a team of highly skilled professionals.

We Recognise That Everyone Is Different And Needs May Change Over The Course Of Your Career. That’s Why We

• Invest in our people for the long‑term, building a diverse and rewarding career, mentored by the best in the industry.
• Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
• Are undertaking significant people and technology initiatives that will support the workplace of the future.

We encourage and value diversity and inclusion and welcome applications from all backgrounds regardless of gender, age, disability and ethnicity, including Aboriginal and Torres Strait Islanders.

Our commitment to equal opportunity is embodied in our values of Respect, Integrity & Diligence. They are inherent in who we are, as individuals, and collectively as a Company.

As part of our commitment to providing the best possible care and service to you the candidate, we commit to respond to every applicant.

Please submit your CV by clicking the 'Apply' button.