Team Leader, Administration & Logistics

Gender; Muscat; On-site; OMR 20,000 - 27,000; Full time

Job summary

Gender seeks a senior Administration & Logistics Manager to lead a team delivering office contracts, admin management and transportation services in an oil-industry setting.

You will oversee visa/work permits, maintain supplier relationships, and ensure SLA compliance while guiding process improvements and continuity planning.

Qualifications

• 10 years experience in similar role in a large oil industry organisation.

Responsibilities

• Lead the team for the development and delivery of Administration & Logistics services.
• Supervise travel requirements for the business and vendors.
• Manage office premises administration & logistics (leases, contracts, SLAs).
• Maintain the office contacts database and relationships with stakeholders.
• Process payments according to contracts and leases.
• Review and update the Business Continuity Plan.
• Ensure office vehicles are in good condition and track vehicle log.
• Oversee office storage and supply orders; coordinate staff events and logistics.
• Coordinate staff visa and work permit arrangements with deadlines.

Skills

Public relations

Office administration

Office storage

Staff visa and work permit

Very good PC skills

Education

Bachelor's degree in business administration, HR, or related disciplines

Tools

PC software

Job description

Education Bachelor of Business Administration(Management)

Category Human Resources

Job Description

Job holders at this level perform a wide range of Administration & Logistics and general support duties of a highly responsible and confidential nature, including budget preparation and controlling. They are normally responsible for identifying and resolving problems and issues and typically report to a very high-level executive, who directs several different major functions. The job holders are required to continuously improve organizational capabilities, processes, procedures, practices, lead a team of technical and non-technical employees to achieve day to day tasks and overall departmental objective, ensure the section performs in line with the approved Service Level Agreement (SLA) and Established Policy and Procedures.

The position will act in accordance with OQ8 s Mission, Vision, Values & Strategies, as well as, policies, guidelines, and standards, supported by an IT Technology platform, HSE standards, Omani s government & other legal justifications, and best international practices in consonance with national objectives.

Lead the team for the development and delivery of a range of Administration & Logistics services, including office contracts and provision of admin management, transportation, etc., that contributes to building and maintaining relationships with stakeholders (customers, business partners, and suppliers) which enhance OQ8 operation ensuring OQ8 staff and other stakeholders are satisfied with the services provided.

Supervise the travel requirements for the business and vendors to ensure smooth and cost-effective operations.

Supervise the office premises Administration & Logistics (leases, contracts, and service level agreements) according to OQ8 s guideline and provide with preferred suppliers quotations analyzed and financial threshold requirements.

Manage the office contacts database regularly updated and relationships well maintained.

Feedback obtained from customers, business partners and other stakeholders is acted on.

Process all payment according to terms and conditions of the contracts and leases.

Review and regularly update the Business Continuity Plan, to ensure its effective communication and understanding across the operation.

Always keep office vehicles in good condition. Supervise the weekly check of the vehicle log for journeys, repair, maintenance, and other expenses for audit purposes.

Supervise OQ8 office storage, and maintain it in good condition, (stocked well-arranged and fits for purposes).

Supervise the orders of office newspapers, printed supplies, and stationery reviewed for the efficient use of staff.

Support OQ8 team on arrangements for office events provided to good quality of service.

Support provided for staff including information and logistics arrangements for their arrival, settling in, residence, and departure. Inquiries were responded to and need satisfied.

Co-ordination on the arrangements of staff visa and work permits completed in line with management deadlines and standards.

Collaborate with other OQ8 s functional teams to define appropriate service level targets and continuously optimize interdepartmental processes.

Lead the team regarding best practice sharing for standardization and efficient process governance.

Assist in the prioritization of projects and planning for improvements.

Recommend new ideas and approaches to effect continuous improvements in efficiency of department and services performed.

Liaises with Government Authorities in regards any other government relation inquires.

Internal: All OQ8 s functions

Desired Candidate Profile

Education requirements

Bachelor's degree in business administration, HR, or related disciplines.

Language

Excellent knowledge of written, read, and spoken English (required) | Arabic - Native (desirable)

Competencies and skills

10 years experience in similar role, in a large oil industry industrial organisation.

Strong experience in:

• Public relations
• Office administration (leases, contracts, and service level agreements)
• Office storage
• staff visa and work permit

Soft:

• Analytical skills
• Forward thinking
• Excellent business and technical report writing skills.

Technical:

• Very good knowledge in using PC software.