Team Leader, Administration & Logistics Oman Refinery

Gender; Muscat; On-site; OMR 11,000 - 20,000; Full time

Job summary

OQ8 Oman Refinery is seeking a Team Leader, Administration & Logistics to oversee a broad range of admin and logistics duties, including budget preparation and control. The role requires guiding a team of professionals, ensuring SLA adherence, and maintaining strong stakeholder relationships across customers, partners, and suppliers.

The ideal candidate will have a Bachelor’s degree in business administration or related field, at least 10 years of relevant experience in the oil sector, and

Qualifications

• Bachelor’s degree in business administration, HR, or related disciplines.
• 10 years experience in a similar role within a large oil industry organization.
• Excellent knowledge of written and spoken English; Arabic is desirable.

Responsibilities

• Lead the team for the development and delivery of a range of Administration & Logistics services.
• Supervise travel requirements for the business and vendors to ensure cost-effective operations.
• Manage office contracts, leases, and service level agreements (SLAs) with preferred suppliers and analyses of quotations.

Skills

Office administration

Public relations

Staff visa and work permit

Analytical skills

Report writing

Budget management

Education

Bachelor's degree in business administration

Job description

Team Leader, Administration & Logistics Oman Refinery

Education Bachelor of Business Administration(Management)

Category Human Resources

Job Description

Job holders at this level perform a wide range of Administration & Logistics and general support duties of a highly responsible and confidential nature, including budget preparation and controlling. They are normally responsible for identifying and resolving problems and issues and typically report to a very high-level executive, who directs several different major functions. The job holders are required to continuously improve organizational capabilities, processes, procedures, practices, lead a team of technical and non-technical employees to achieve day to day tasks and overall departmental objective, ensure the section performs in line with the approved Service Level Agreement (SLA) and Established Policy and Procedures.

The position will act in accordance with OQ8 s Mission, Vision, Values & Strategies, as well as, policies, guidelines, and standards, supported by an IT Technology platform, HSE standards, Omani s government & other legal justifications, and best international practices in consonance with national objectives.

Main tasks and responsibilities

Lead the team for the development and delivery of a range of Administration & Logistics services, including office contracts and provision of admin management, transportation, etc., that contributes to building and maintaining relationships with stakeholders (customers, business partners, and suppliers) which enhance OQ8 operation ensuring OQ8 staff and other stakeholders are satisfied with the services provided.

Supervise the travel requirements for the business and vendors to ensure smooth and cost-effective operations.

Supervise the office premises Administration & Logistics (leases, contracts, and service level agreements) according to OQ8 s guideline and provide with preferred suppliers quotations analyzed and financial threshold requirements.

Manage the office contacts database regularly updated and relationships well maintained.

Feedback obtained from customers, business partners and other stakeholders is acted on.

Process all payment according to terms and conditions of the contracts and leases.

Review and regularly update the Business Continuity Plan, to ensure its effective communication and understanding across the operation.

Always keep office vehicles in good condition. Supervise the weekly check of the vehicle log for journeys, repair, maintenance, and other expenses for audit purposes.

Supervise OQ8 office storage, and maintain it in good condition, (stocked well-arranged and fits for purposes).

Supervise the orders of office newspapers, printed supplies, and stationery reviewed for the efficient use of staff.

Support OQ8 team on arrangements for office events provided to good quality of service.

Support provided for staff including information and logistics arrangements for their arrival, settling in, residence, and departure. Inquiries were responded to and need satisfied.

Co-ordination on the arrangements of staff visa and work permits completed in line with management deadlines and standards.

Collaborate with other OQ8 s functional teams to define appropriate service level targets and continuously optimize interdepartmental processes.

Lead the team regarding best practice sharing for standardization and efficient process governance.

Assist in the prioritization of projects and planning for improvements.

Recommend new ideas and approaches to effect continuous improvements in efficiency of department and services performed.

Liaises with Government Authorities in regards any other government relation inquires.

Key interactions

Internal: All OQ8 s functions

Desired Candidate Profile

Education requirements

Bachelor s degree in business administration, HR, or related disciplines.

Language

Excellent knowledge of written, read, and spoken English (required) | Arabic - Native (desirable)

Background and experience

Competencies and skills

10 years experience in similar role, in a large oil industry industrial organisation.

Strong experience in

• Public relations
• Office administration (leases, contracts, and service level agreements)
• Office storage
• staff visa and work permit

Soft

• Analytical skills
• Forward thinking
• Excellent business and technical report writing skills.

Technical

• Very good knowledge in using PC software.