Senior Executive Assistant: Calendar, Travel & Budgets

The Emirates Group; Muscat; On-site; OMR 6,000 - 10,000; Full time

Job summary

The Emirates Group in Oman is seeking a capable secretary/administrative assistant to provide high-level confidential support to the managers based in the country station. You will manage diaries, arrange travel and accommodation, screen calls and mail, maintain filing systems, monitor schedules and assist with budgeting, invoicing and department bills, while ensuring accuracy and discretion.

Applicants should have A level/HSC with a secretarial qualification, at least four years' experience in

Qualifications

• Minimum A level or HSC qualification with a preferred secretarial qualification and a minimum of 4 years experience in a secretary/administrative capacity.
• Fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work.

Responsibilities

• Liaise with senior section heads on behalf of the managers.
• Manage the diaries including scheduling appointments, travel arrangements, and accommodation as necessary.
• Regularly monitor the daily schedule and prepare information for meetings in advance.
• Screen incoming calls and mail, and direct to appropriate individuals.
• Maintain a paper or electronic filing system accessible to the managers and team.
• Monitor attendance, leave records, overtime, and verify with payroll via finance.
• Handle petty cash and cash transactions; ensure accuracy.
• Assist with internal and external projects and research as required.
• Assist with department budgets and invoicing/bill processing.

Skills

MS Office

Interpersonal skills

Time management

Education

A level / HSC

Secretarial qualification

Job description

The Emirates Group in Oman is seeking a capable secretary/administrative assistant to provide high-level confidential support to the managers based in the country station. You will manage diaries, arrange travel and accommodation, screen calls and mail, maintain filing systems, monitor schedules and assist with budgeting, invoicing and department bills, while ensuring accuracy and discretion.

Applicants should have A level/HSC with a secretarial qualification, at least four years' experience in