Receptionist / Administrator

Upstream Recruitment Ltd; Muscat; On-site; OMR 5,000 - 6,100; Full time

Job summary

Upstream Recruitment Ltd in Muscat is seeking a Receptionist/Administrator to join our Administration team. This role provides professional reception, administrative and coordination support across the business, ensuring smooth daily operations and a positive experience for employees, visitors and external partners.

You will handle travel arrangements, HR administration, internal communications and basic IT coordination, while maintaining accurate records and coordinating with vendors, clients

Qualifications

• Experience in a similar role is essential, ideally with a multinational business.
• Excellent communication skills in English and Arabic.
• Strong organisational, coordination and time-management abilities.
• Ability to handle confidential information with discretion.
• Basic knowledge of HR administration and training coordination.
• Familiarity with LinkedIn and corporate communication tools.
• Ability to manage multiple tasks and deadlines effectively.
• Proficiency in Windows and MS Office applications.

Responsibilities

• Welcome visitors, manage reception duties and coordinate site access.
• Provide administrative and secretarial support to company management.
• Arrange travel bookings, visa applications, itineraries and expense summaries.
• Coordinate with vendors and support finance with monthly documentation.
• Manage general affairs including hotel relationships, meetings, seminars and logistics.
• Assist HR with recruitment administration, onboarding, training coordination and employee records.
• Prepare internal announcements, staff communications and engagement activities.
• Support basic IT coordination including asset labelling, SIM card activation and vendor liaison.
• Maintain strong relationships with suppliers, clients and regional offices.

Skills

Communication skills

Organization & time management

Multilingual English & Arabic

Discretion with confidential info

HR administration basics

Adaptable & professional

Vendor liaison

Customer service

Tools

MS Office

Windows

LinkedIn

Job description

Upstream is partnering with a major energy business in Muscat to recruit a Receptionist/Administrator to join their Administration team.

Role Purpose

To provide professional reception, administrative and coordination support across the business, ensuring smooth daily operations, accurate records, and a positive experience for employees, visitors and external partners. The role also supports travel arrangements, HR administration, internal communications, employee engagement activities and basic IT coordination.

Key Responsibilities

• Welcome visitors, manage reception duties and coordinate site access.
• Provide administrative and secretarial support to company management.
• Arrange travel bookings, visa applications, itineraries and expense summaries.
• Coordinate with vendors and support finance with monthly documentation.
• Manage general affairs including hotel relationships, meetings, seminars and logistics.
• Assist HR with recruitment administration, onboarding, training coordination and employee records.
• Prepare internal announcements, staff communications and engagement activities.
• Support basic IT coordination including asset labelling, SIM card activation and vendor liaison.
• Maintain strong relationships with suppliers, clients and regional offices.

Skills & Experience Required

• Strong proficiency in Windows and MS Office applications.
• Experience in a similar role is essential, ideally with a multinational business.
• Excellent communication skills in English and Arabic.
• Strong organisational, coordination and time‑management abilities.
• Friendly, professional and adaptable approach.
• Ability to handle confidential information with discretion.
• Basic knowledge of HR administration and training coordination.
• Familiarity with LinkedIn and corporate communication tools.
• Ability to manage multiple tasks and deadlines effectively.

Salary - OMR 500 per month