Legal Assistant - Credit & Collections

Alhashargroup; Muscat; On-site; OMR 8,000 - 12,000; Full time

Job summary

Alhashargroup is seeking a Legal Assistant - Credit & Collections to support the department in invoicing, collections, and legal documentation. The role requires coordinating with customers, conducting field visits, and ensuring timely updates in the system for accurate reconciliation.

The ideal candidate has a law degree and 3–5 years’ corporate experience in credit control or collections, with willingness to engage with ministries and authorities in Oman.

Qualifications

• Bachelor's Degree in Law required.
• 3–5 years corporate experience in credit control/collections preferred.
• Willingness to conduct field visits to client sites and authorities.

Responsibilities

• Submit invoices promptly and keep accurate records for audit.
• Meet monthly collection targets and report projections.
• Prepare weekly field visit reports comparing plan vs. actual.
• Update system with collected payments on time and reconcile.
• Send payment reminders and balance confirmations as needed.
• Support legal documentation for debt recovery cases.
• Coordinate legal notices and track recovery cases with authorities.
• Ensure compliance with Oman laws and maintain confidentiality.

Skills

Legal document handling

Debt recovery processes

Field visits coordination

Education

Bachelor's Degree in Law

Job description

Job Title : Legal Assistant - Credit & Collections

Job Purpose: To support the Credit & Collections department by ensuring timely submission of invoices, achieving monthly collection targets, coordinating with customers for outstanding payments, and assisting with legal documentation and recovery procedures when required.

Key Responsibilities

1. Invoice Submission
   • Submit ministry and private customer invoices within 72 hours of the dispatch date.
   • Provide acknowledgement copies of submitted invoices to the Document Controller.
   • Maintain accurate records of all submitted invoices in both system records and physical files.
   • Maintain proper backup documentation for audit and verification purposes.
2. Monthly Credit Collection Target
   • Ensure the allocated monthly collection targets are achieved within the defined timeline.
   • Submit customer payment projections to the line manager within the first three working days of the month.
3. Weekly Field Visit Report
   • Conduct customer visits and submit a weekly field visit report to the line manager.
   • The report should compare planned activities vs. actual work completed.
4. System Payment Updates
   • Ensure that all collected payments are updated in the system on the same day or the next working day.
   • Coordinate with the accounts team to ensure accurate payment reconciliation and avoid discrepancies.
5. Payment Reminder & Balance Confirmation
   • Prepare and send payment reminder letters to customers with outstanding balances.
   • Issue balance confirmation letters when required.
6. Legal Documentation Support
   • Assist the legal department in preparing and maintaining legal documents related to debt recovery, including notices, settlement agreements, and case files.
   • Maintain proper documentation for cases requiring legal escalation or court submission.
7. Legal Notice & Recovery Coordination
   • Coordinate with the legal department to issue legal notices to defaulting customers when required.
   • Track and maintain records of legal recovery cases and follow up with relevant authorities or legal representatives.
8. Compliance & Documentation
   • Ensure all collections and recovery procedures comply with company policies and applicable laws in Oman.
   • Maintain confidentiality of customer financial records and legal documents.

Job Requirements

Education: Bachelor’s Degree in Law

Experience: Minimum 3 to 5 years of corporate experience, preferably in credit control, collections, legal assistance, or corporate recovery functions.

Field Work Exposure: This position requires regular field visits to customer locations, ministries, and relevant authorities.